Your job search countdown

Becoming a physician is hard. Finding a job doesn’t have to be! Take control of your job search with this guide.

By Karen Edwards | Feature Articles | Spring 2016

 

With the end of her training in sight, Courtney Palguta, D.O., was looking for a practice. But she wasn’t looking just anywhere—she wanted to work in a specific region.

“I trained in Michigan but knew I wanted to move to the Southeast to practice,” Palguta says. “I knew I had better start my job search early if I were to find a hospital in the Lexington area.” So the Kentucky hospitalist searched online job boards and sent CVs out in July 2014, a year before she finished training.

Applying early has its rewards. Securing a job before your training is complete is satisfying, especially if it meets your preferences. But the job search starts long before you fill out your first application. To apply early, you’ve also got to prepare early.

David Sypert DO

David Sypert, D.O., chief resident for internal medicine at OhioHealth’s Riverside Methodist Hospital, waited to request letters of recommendation. “I’d rather have developed a three-year relationship with them than a few months,” he says.

“Timing is key in the job search process,” says Donna Newman, corporate director of physician recruiting for OhioHealth. “The better prepared you are, the better organized and less pressured you are, and that results in a better impression at an interview.”

So when should you start? The answer varies.

“Ask that question, and you’ll get 10 different answers,” says Jay Woody, M.D., cofounder and chief medical officer of Legacy ER & Urgent Care in Texas. The right timing depends on your priorities, he says.

Talbot McCormick, M.D., president and CEO of Eagle Hospital Physicians in Georgia, offers this general rule of thumb: “By the time you’re in your second year of residency, you should earnestly start your job search. …If you’re in a subspecialty that’s not in demand, you may want to start earlier.”

The right timeline varies depending on your specialty, location and preferences, but this general overview will help.

Prep work: medical school through residency

Build your CV with activities

You’ll need to show potential employers that you have more than medical skills. You’ll also need to show that you have initiative, according to Yvonne Braver, M.D., program director of internal medicine for Brandon Regional Hospital in Florida.

“I suggest residents take part in as many activities as they can, beginning the first day of residency,” she says. “Participate in the recruitment season, write a journal article, get extra certification, attend a training conference, give grand rounds.” When you do, add that activity to your CV.

Said Awad, M.D., now in his first year of an internal medicine residency at Brandon Regional Hospital, started building his CV while he was in med school. He found time to join a committee of his national specialty association and even created his own mini-internship by volunteering as an observer for a researcher in his field.

“Any time you can take a leadership position, you are building your résumé in a positive direction,” says Newman.

And it’s never too early to start.

Pull your CV together

As you build your list of accomplishments and activities, make sure you track everything so your CV will be ready to go when you need it.

Woody suggests keeping your CV up to date at all times. Waiting to put it together until you’re in full job-search mode means you might forget important updates or miss out on an opportunity you weren’t expecting to become available. Review your CV every few months to make it a more manageable task.

Jay Woody MD

Already have an idea of where you want to work? Touch base with the in-house recruiter there as an information-gathering or networking activity. “You’re not asking for a job at that time,” says Jay Woody, M.D. “You’re just putting yourself on their radar.”

Consider your social media activity

Be especially careful about what you post on social media. Right or wrong, society holds physicians to a higher standard than those in other professions. Anything that seems offbeat or off-color may keep you from the job you want.

For this reason, some physicians choose not to use social media at all. “I deleted my Facebook account as soon as I entered medical school,” says Awad. And David Sypert, D.O., chief resident for OhioHealth’s Riverside Methodist Hospital’s internal medicine program, says he’s never had social media accounts.

If you do use social media, be careful what you post and how you manage your privacy settings. Palguta says she’s careful about whom she selects as friends. “And I have every firewall setting turned on,” she adds.

“We do take a look at what’s on social networking sites,” says Newman. She explains that most physicians network through LinkedIn since it’s considered more professional than social. But even there, evaluate your posts carefully.

“Think twice before posting photos,” warns Braver. And don’t post anything that tears down past or present employers, colleagues or teachers. As Braver explains, “You don’t want to burn bridges.”

“Any goofy thing you post online can be viewed by a hiring authority,” says Tim Mulvaney, recruitment director for the Oregon-based recruiting firm UHC Solutions. “One off-the-cuff comment interpreted the wrong way will cost you the job you want.”

Forward momentum: residency, years 1–3

Gather recommendation letters and references

“Line up your references a year in advance,” suggests Newman. A letter from your program director is a must. Newman also suggests stepping outside the box and seeking references from head nurses.

Ask for letters as you go. If you don’t think to ask at the time of rotation, Braver warns, “You may be chasing your tail when you need them.” Or worse, you may be unable to locate your reference in time.

Sypert did things differently. He cultivated long-term relationships before asking for letters. He explains, “I had in mind who I wanted to get letters from.” But he waited until he was in his third year before approaching them. “I’d rather have developed a three-year relationship with them than a few months,” he says.

No matter when you decide to collect letters—or from whom—choose your references wisely. It’s not just a formality—your references will be called.

“Employers will contact them and may even send a list of questions for them to answer,” Braver says. If you’re unsure how a potential reference might respond, you may not want to add his or her letter to your packet.

Put yourself out there

Now is the time to network, says Tim Lary, vice president of physician staffing for IPC Healthcare. In addition to building relationships with attending physicians and mentors, he suggests that residents go to medical and specialty society meetings. “It’s affordable and gives you an opportunity to meet a wide range of people,” Lary says.

Already have an idea of where you want to work? Touch base with the employer or in-house recruiter as an information-gathering or networking activity. “You’re not asking for a job at that time,” says Woody. “You’re just putting yourself on their radar.”

Newman recalls one physician who contacted her while he was in his second year of training. “He told me he wanted to work here when he was finished with his residency, and he continued to keep in touch every few months.” He wasn’t calling to find out about jobs. He would simply make conversation on a few topics, keeping in touch like a friend. It made an impression. Newman hired him following his residency.

Newman suggests another way to put yourself out there is to moonlight at the practice or facility where you wish to work.

Get organized—residency, years 2–3

Set your job priorities

Before you start looking for work, take time to determine exactly what it is you want to do. “Don’t accept a job just for the money,” says Braver. “Consider if you really want to work there, if it’s the kind of culture where you can thrive.”

Base your decisions not only on the type of practice, but where and how you want to work—and live. All of those factors will help guide your search.

“There are four pieces to the employment puzzle: geographic location, the practice you want, the finances you need and quality of life,” Lary explains. “Everybody’s pieces look different. You have to decide what puzzle pieces to put first.”

Discuss decisions with your family first

Many physicians aren’t making these decisions alone. “If you have a spouse or family, the most important thing you can do is sit down with them and discuss what you want to do and where you want to go,” says Newman. “Get their input before deciding where to apply.”

As an in-house recruiter, Newman has hired applicants who were disappointed to learn their spouses didn’t want to move. “Discuss your plans with everyone who may be involved,” she says. Once everyone is on board, then you can begin your job search.

“We used to interview spouses when we interviewed the applicant,” Lary says. “It’s that important for everyone to be on the same page.” And as more physician-couples emerge on the scene, there’s extra pressure to make employment decisions together, not as independent individuals.

Start researching opportunities

Once you and your family have discussed priorities and locations, start researching jobs.

Start your search on PracticeLink.com for opportunities by profession, specialty and geographic interest area. Create a profile there to create, store and send your CV and receive alerts of new jobs that match your preferences.

Also check in with colleagues, mentors or other professional contacts who work at the places you want to work. “They may know of opportunities through the grapevine,” says Andrew Murphy, M.D., an emergency medicine specialist and medical director of Legacy ER & Urgent Care who took time after residency to earn his MBA. “You can also call the in-house recruiter there and ask what kind of opportunities might be available by the time you leave training,” he adds.

Another option is to network with potential employers at your specialty’s conference. Murphy says employers and recruiters sometimes go to these conferences to find physicians to hire. Sypert has found job fairs and recruiting events organized by local hospital systems a good avenue for finding openings. “I plan to stay in the area, so I’m looking at local opportunities,” he says.

Consider your schedule

Try to schedule some flexible rotations in the fall so you’ll have time to travel and meet with potential employers.

“That’s not always easy to do,” says Murphy. “Residency is pretty demanding, but you might be able to find someone who will work your shift for you. It’s easier if you plan to stay in the area; you can schedule an interview on your day off. If you have to travel for interviews, that can be harder. I know residents who were looking for work in another area, and they scheduled as many interviews as possible in the time they had.”

If you’re planning a vacation, you might visit the area where you’re looking for work. While Murphy was vacationing in Florida, he took time to do some interviews. “I’m from that area and thought I might look around and see what’s there,” he says. He called various facilities ahead of time and scheduled tours, which became impromptu interviews. Although he decided to stay in Texas, he did receive offers in Florida.

Final countdown—residency, year 3

July

Send out your CV. You’ve done your research, you’ve made connections and you know where the jobs are. Around July in the final year of your residency, you can start sending your CV to the potential employers on your list.

Contact recruiters and potential employers. Once you’ve sent your CV, it’s your job as the candidate to keep the lines of communication open. “Find time to meet with the recruiter, and be honest when answering questions,” Mulvaney advises.

Don’t forget to follow up with them. “That was the most surprising part of the job-search process,” says Palguta. “I sent résumés, and I heard from one recruiter right away. But a couple of others didn’t respond at all. I had to call them to see if they received my résumé.”

…But don’t stalk your recruiter. “They’re doing the best they can to find you the position you want,” Mulvaney says. “It doesn’t help if you’re contacting them several times a day.”

Generally, it’s appropriate to reach out if you haven’t heard back within a week or two after sending your CV.

Prepare for interviews. While you wait to hear about opportunities, use your free time to prepare for interviews. “Research the company, and be able to tell them of any difficulties they’re experiencing and how you can be part of the solution,” Mulvaney suggests.

Practice is also key. “We went through mock interviews during training,” Sypert says. “It taught us how to present ourselves and our best qualities.”

September and October

Interview. “Make the time to present yourself professionally,” Woody says. Look the part—there is such a thing as too casual.

“When I was touring facilities in Florida, I heard people tell me, ‘I don’t feel like I need to interview you because you look like you’re serious about a job,’” Murphy says. “I showed up in a suit and polished my shoes. That’s all it took.”

Interviews also provide an opportunity to experience workplace culture and see how you’ll fit in, says Palguta. “Make sure it’s a good fit for you before you move on with the process,” she suggests.

But don’t approach interviews with the wrong attitude. Lary says, “We want people who come here for the opportunity, not to see if they want the job.” And Woody advises, “Don’t appear overconfident.”

Follow up after interviews. Send a thank-you note after each interview. “It should reflect the conversation you had and that you’re grateful for the opportunity,” says Braver.

Braver says that an email note will do, but Murphy and Sypert say they always handwrite a message. “I think it’s appreciated because most people these days don’t take the time to send handwritten notes,” says Murphy.

Awad suggests waiting two weeks before contacting the employer for their decision, and Murphy and Palguta say they would likely contact an employer after a week. However, Sypert says he never needed to do any follow-ups. “The employer did a good job providing a general timeline regarding the interview process,” he says.

Newman says applicants should ask at the interview when they can expect to hear from the employer. “If you didn’t ask, and you haven’t heard from the employer after two weeks, then call and ask if you’re still being considered for the job,” she says.

November and December

Inform your potential employers of your decision. Just as you don’t want an employer to delay the hiring decision, your employer doesn’t want you to delay yours. “Let the employer know within a few weeks of a job offer,” advises Newman. “You don’t want to leave the organization hanging.”

And you don’t want to miss out on a job opportunity, says Woody, even if you’re considering more than one offer. “If you play hard to get, you don’t get gotten,” adds Mulvaney. “You may miss an opportunity because the interviewer thinks you don’t want the job.”

But before you can accept a job, you have to get one. This timeline should help. As most experts and newly employed physicians will tell you, jumpstarting your job search is a good idea.

“If you delay the process, it could delay your license, your start date, and a first paycheck,” says Palguta. “Having a gap between your residency and your first job might work for some. …But if you need a paycheck when you’re through training, you need to start your job search early.”

 

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Is your CV working?

When it’s time to get your CV ready for your job search, make sure you give recruiters what they need.

By Tim Boden | Feature Articles | Spring 2016

 

In most professions, job applicants prepare and submit a standard two-page résumé to potential employers. But physicians, like senior executives, attorneys, professors and scientists, must have the longer, more detailed description provided by a curriculum vitae or “CV” if they want to be seriously considered for a new opportunity.

What’s the difference?

When it comes to résumés, the timeworn axiom “less is more” usually applies. Beginning job-seekers are regularly instructed to keep their résumés short—no more than two pages. But a CV is expected to be longer. Think of it like gold, assayed for content and weight. An experienced professional will bring a CV heavy with impressive details, and it will usually prove more valuable. On the other hand, padding a less-experienced professional’s CV with extraneous information will devalue the document and reduce your chances for serious consideration.

Second-year psychiatry resident Lauren Pengrin, D.O., who is finishing up her training at Washington, D.C.’s St. Elizabeths Hospital, won a PracticeLink CV makeover last year from experts at Resume Orbit after attending a PracticeLink Live! event. (Find one near you at PracticeLink.com/JobFair.)

Her first efforts to construct a CV had her cruising the Internet for templates and advice without any personal help. To be thorough, she included every little detail about her educational experience she could think of.

During her CV makeover process, though, she learned that packing your CV with insignificant details does more harm than good. It interrupts the flow of your document and obscures your main message.

Critical-care pulmonologist Peter Tofts, M.D., agrees: “Too much detail—especially up front—becomes just ‘white noise’ that masks who you really are.” Tofts began his first private-practice job this past year with Baptist Memorial Hospital-Golden Triangle in Columbus, Mississippi.

“While résumés tend to focus on previous job history and performance, a CV places greater emphasis on education, training, board certification, publications and presentations,” says Jack Valancy, a Cleveland, Ohio-based practice management consultant who specializes in physician career coaching.

In addition to the components usually found in a résumé, a professional CV will typically include additional features like:

  • Medical licenses, board certifications or eligibility
  • Relevant course work
  • Scientific or academic research, laboratory experience, grants received
  • Papers, books and other related publications you have written
  • Academic or professional presentations delivered
  • Travel/exposure to relevant cultural experiences
  • Related extracurricular activities, professional and association memberships
  • Additional information that may support and demonstrate your qualifications
  • Other professional development efforts you have undertaken

The longer you have been practicing, the longer your CV will be. An experienced physician—especially one involved in academia—may have a CV extending to 20 or more pages.

However, if you’re just getting started, don’t be distracted by any epic CVs you have seen. Instead, stick to constructing a succinct—but thorough—picture of who you are and what you want. In other words, stay focused on your main message.

Your main message

Have you ever stopped to consider a CV’s main purpose? You wouldn’t undertake any other writing project without knowing what you were trying to accomplish!

Of course, candidates hope that impressive CVs will help them land the jobs of their dreams, but CVs can’t get you a job. In your search for your next practice, a CV can only get you one thing: an interview. Keeping that in mind can help you decide what to include and how to organize your document.

Think of your CV like a highly specialized brochure designed to pique an employer’s interest in you. Hopefully your CV will catch the eye of someone and make them want to meet you face-to-face, or at least to invest in a phone call with you.

Pengrin MD

Lauren Pengrin, D.O., won a CV makeover after attending a PracticeLink Live! event. “My revised CV was clearly better than my original one, which was more academic. The finished product is more employment oriented,” she says.

Pengrin points out the CV’s two-fold aim: “First, to present an accurate picture of your skills, credentials and ambitions; and second, to help the employer recognize how well you will fit the job opening.”

Your CV therefore becomes an important part of the first impression you make on decision-makers who have the power to offer you a job. You’ll want your main message to be positive (showing your strengths and assets), dynamic (avoiding static and passive phrasing) and above all, accurate. Making a false first impression is a recipe for disaster—a good fit requires openness and honesty.

When constructing your CV, keep these three questions in mind to make sure your main message comes through:

Who are you?

Certainly you will want potential employers to recognize your training, credentials and experience. Your CV lists the ingredients that make up you. Leaving out key components is one of the fastest ways to end up in a recruiter’s “reject” pile.

Mike Andrews, chief operations officer at OCH Regional Medical Center in Starkville, Mississippi, doesn’t see very many instant rejects these days.

“But I will quickly disregard CVs that are too short or have gaps in educational and employment timelines,” he says. “The same holds true for disorganized or poorly formatted CVs and those that contain obvious typos or other errors.”

What do you want?

The facts you choose to highlight and emphasize in your CV can provide clues about your ideal practice setting, career path and lifestyle. Tofts credits a family member for helping him understand the need for keeping his CV simple and highlighting the things important to him. He made sure that accomplishments of which he was most proud stood out loud and clear.

Peter Tofts MD

Keep your sentences short and direct. “Make the high points easy to see, and make sure your training and background are prominent and clear,” says Peter Tofts, M.D.

You have to present your work history and educational pathway in chronological order, of course, but you can emphasize the responsibilities and achievements you consider significant. If you bullet your accomplishments at a given position, start with the most important. You can use bold-faced or italicized typefaces judiciously for added emphasis. But be careful: If you emphasize everything, you’ll actually emphasize nothing.

Who is your audience?

Picture the recipient of your CV. What is he or she looking for in a physician? This requires some research on your part. The more you know about the job you’re applying for, the more accurately you will picture the employer’s ideal candidate.

“Tailor your message to your prospective employer,” Valancy advises his clients. “Do some Internet research. Ask your professional network about the organization. What type of organization is it: a large teaching hospital? A community hospital? A physician-staffing company or a physician-owned independent practice?”

“Does the organization have a mission? Who does it serve? Once you have an idea of what the organization is all about, use your CV to describe how you can help fulfill its mission and serve its community,” says Valancy.

Keep in mind that CVs can develop a life of their own. Recruiters and hiring organizations sometimes share CVs with each other after they’ve filled their own positions. That’s as good a reason as any to ensure your CV and cover letter are positive and truthful, without editorializing on less-than-desirable past employment experiences.

Setting things in order

Don’t get too creative when you sit down to format your CV. A quick Google Image search on “formatting a CV” will serve up several screens full of examples, many of which could land yours in the “weirdo” pile.

Stick to a format that looks professional, dignified and well within expected standards. Avoid creative touches of color or graphics, and don’t insert your photo—some organizations even cut photos from CVs to avoid discrimination accusations.

“Use clear, easy-to-read fonts,” says Valancy. Most experts advise sticking with standard fonts like Times New Roman or Arial, sized at 11 or 12 points. You can use slightly larger typefaces for headlines and subheadings. In fact, your name should appear at the top of your first page in a large font, centered with your title, and your primary contact information centered immediately beneath it.

It’s a good idea for your name, email and preferred phone number to appear on every page. Use your word processor’s header feature (or footer, if you prefer) to include this information throughout the document.

Most professional CVs use the first paragraph below your name and contact information to provide an introductory profile of the candidate. This short summary deserves more time and effort than you might think. In fact, it’s so important that you should consider getting help from an accomplished writer.

Your opening, says Valancy, concisely delivers your elevator speech: a crisp, clear description of who you are and what you want in as few words as possible. That requires some real writing skill, but it’s your chance to highlight your priorities and values from the outset. A powerful introduction leaves the reader wanting to know more about you.

Most CVs—like résumés—follow on with a chronological listing of the candidate’s education and work experience. Make absolutely sure that all your “from” and “to” dates appear with no unexplained gaps. If you’ve experienced any career interruption, don’t try to hide it or gloss over it. You don’t want a potential employer suspecting that you have something to hide.

Your timeline provides another opportunity to highlight what’s important to you. Include bullet lists of activities and accomplishments with appropriate entries. If, for example, you are seeking an academic appointment, list publications, research projects and experiences as an instructor while you participated in each program. (If you’ve been published more than a few times, you may want to list the individual articles in an appendix rather than clutter up your timeline with too much detail.)

Pengrin described her CV both before and after the PracticeLink makeover: “My revised CV was clearly better than my original one, which was more academic. The finished product is more employment oriented. It now focuses more on the skills I’ve developed and the particular areas of psychiatry I’ve been working in—and how that would be marketable to potential employers. It has less detail about all the various activities of my academic career. A future employer wants to see more about your recent work, what kind of system you’re used to dealing with—even what kind of EHR you’ve used.”

Wrapping it up with style

After the chronological section, most professionals add lists of publications, research projects, grants and similar professional accomplishments. It’s appropriate to include lists of awards and honors, as well as professional societies, academies and organizations in which you’ve held memberships. Be sure to include any leadership positions you’ve held as well.

Anyone with Internet access can easily figure out what an average CV should look like these days, so it can prove a little more challenging to make yours stand out in the crowd.

OCH’s Mike Andrews notes, “I almost never get a ‘trash’ CV anymore. New graduates have more resources and help to lean on, so the bar has been permanently raised.”

Pengrin learned to add punch to her CV by paying attention to details like writing style and sentence structure. Avoid passive voice and static statements (sentences with some form of “to be” as the main verb).

Keep your sentences short and direct. Tofts agrees: “Make the high points easy to see, and make sure your training and background are prominent and clear.”

After you’ve spent all that time and effort creating your masterpiece, don’t shortchange your cover letter. Granted, few CVs and résumés arrive at employers’ offices via snail mail; most applicants use email or upload their CVs to websites. Email cover letters tend to be terse acknowledgments (Attached please find my CV.) But there’s still a place for a well-written cover letter.

“Even though most job-search correspondence happens through email, a follow-up via first-class mail can make a positive impression,” Valancy observes.

Whether you decide to use paper or pixels, spend time honing your cover-letter message. When asked for advice about cover letters, Pengrin says, “Get professional help. Sometimes it’s hard for us physicians to admit when we need help, but it’s OK to admit we’re not experts in everything.”

Valancy offers several points to keep in mind for your cover letter:

  • Start by thanking the employer (or its representative) for the opportunity to learn about the job.
  • Summarize once again your training, skills and experience, as well as the type of position you seek.
  • Suggest possible dates for scheduling an interview.
  • State clearly when you will be available to start working.

Finally, when researching desirable jobs and organizations, dig deep enough to discover the right contact person for the position—and address them personally.

Avoid submitting CVs blindly to organizations advertising new positions. If possible, reach out by phone to the proper contact person and ask him or her to keep an eye out for your CV.

Taking those “next steps” like placing a preliminary phone call or mailing a carefully worded follow-up letter will make an impression. And anyone in advertising will tell you that top-of-mind consciousness can make all the difference in the world.

Timothy W. Boden, CMPE is an award-winning writer and a best-selling editor and ghostwriter.

 

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Flexible Medicine

By Marcia Layton Turner | Feature Articles | Winter 2016

 

Shifting attitudes among physicians means work/life balance is becoming an even bigger career concern than income among new physicians. “There is a big emphasis on quality of life now,” says Lisa Freda, director of physician recruitment for Chen Medical and JenCare Neighborhood Medical Centers. “The whole climate is changing.”

Freda says location and scheduling flexibility trump all other considerations as health care employers compete for physician candidates.

“Organizations that can be flexible have an advantage,” she says.

Across the board, physicians are asking for flexibility. How they achieve it is unique to each situation and ranges from working with a potential employer to striking out on their own.

The options illustrate the wide variety of today’s practice choices. We spoke with a few physicians about how they approached their desire for flexibility, and to in-house recruiters about if and how to incorporate it into your next practice search.

Stepping out of insurance

Years ago, Doug Nunamaker, M.D., chief medical officer at AtlasMD in Wichita, saw that physicians were burning out because they spent too much time on insurance paperwork. He asked what he could change and came to the conclusion that patients needed to be responsible for their financial decisions.

Nunamaker

Doug Nunamaker, M.D., was motivated to improve both patient care and the time he spent with family.

“We don’t purchase anything else the way we purchase health care,” says Nunamaker. He cites car insurance as an example: The owner pays for gas and vehicle upkeep, and insurance only comes into play when an accident or other event necessitates repairs. Nunamaker envisioned a similar system for medicine. He thought routine care should be cheap, and insurance should only cover catastrophic injuries or illness.

So Nunamaker introduced a membership-based system at his practice, where patients pay a monthly fee for unlimited access to the physician. There are no co-pays for appointments, and patients pay wholesale fees for lab work. The practice does not accept insurance, but Nunamaker sometimes works with insurance companies to help patients lower their premiums.

Whereas other practices often have 2,500 to 4,000 patients, the four physicians at Nunamaker’s practice take on no more than 600 patients. He usually works about 45 hours a week, instead of the typical 50 to 60, and sees five to six patients a day. As a result, he gets more time with his family.

But for Nunamaker, the new model isn’t just about reducing his workload. “It’s what you do in those hours that really matters,” he says. Because he has fewer patients, he can spend more time researching solutions. He finds that “patients don’t have to come back as often.” And when they do, he has time to spend 30 to 90 minutes with each.

“It’s not the money that’s a priority, but being both personally and professionally satisfied,” he says of his practice choice. “Improving patient care while improving my personal family time is a key motivator for this kind of medical practice.”

Building a concierge practice

Sarah Davis, M.D., of Park Cities Personal Physicians in Dallas, based her career decisions partly around spending time with her young children. After completing her residency in family practice at the University of Florida at Gainesville, Davis started working at a private practice. However, she felt unfulfilled because she didn’t get to spend enough quality time with patients.

Davis heard about concierge practices that limited their patient rosters and charged an annual fee for 24/7 physician access. That model appealed to her, so she set up her own concierge office.

Instead of seeing 40 patients a day, her practice serves only 100 in all. Some weeks, she has few patient appointments and can be out of the office as long as she can be available if needed.

Although patients have her cell phone number and email address, they try not to bother her during evenings and weekends unless there’s an urgent issue. “The nice thing is that I don’t have patients stacked up in the office,” says Davis. “The downside is that when a patient needs you, you drop everything to see them.”

The concierge model also appealed to Joseph T. Barry, M.D. In January 2015, Barry started offering concierge services at his practice in Camillus, New York. “I was looking for quality of life,” he says. His business partner continued to manage traditional operations, and this two-tiered model allowed clients to choose between traditional and concierge services.

Then the concierge network SignatureMD approached Barry about joining their network, and he opened his own concierge practice. He now benefits from their operational support.

Barry now works in the office from 8 a.m. to 5 p.m. four days a week and uses Wednesdays to see patients in nursing homes, hospitals or their own homes. Concierge patients pay $1,800 per month for access to Barry, who says that the nationwide average for monthly concierge payments is $1,500 to $5,000. Insurance does not cover any of that fee, although funds from a flexible spending account or Social Security can be applied.

By limiting his patients to 300, Barry can devote more energy to each. “I have time to think about patient problems,” he says. Those 300 patients get nearly unlimited access to him. Often, he can give them a same-day or next-day office visit and an immediate phone call. He finds this easy access appeals to professionals, who don’t have time to sit in a waiting room, and older patients, who want same-day appointments. At the practice, a secretary greets each of Barry’s patients by name and offers them fresh fruit.

He also makes himself available outside the office. Every other Tuesday, he walks with patients on the Erie Canal. He meets them at the local farmers’ market to talk about healthy eating and offers cooking classes to demonstrate vegetarian or Mediterranean cuisine. In addition, he keeps in touch with a monthly newsletter.

The change has also helped him balance his life. “When I’m done with work, I’m done,” he says. “It gives me a more regular schedule so that I can make time for jujitsu, racquetball and saxophone lessons.” Perhaps most importantly, he says, “I feel better about being a doctor.”

Piecing together a satisfying career

The search for schedule flexibility leads some physicians to trade a standard arrangement for a more creative one. After completing her residency at St. Christopher’s Hospital for Children in Philadelphia, Cheryl Wu, M.D., opted to work a few part-time roles for maximum control of her time.

Cheryl Wu

Cheryl Wu, M.D., chose to piece together shifts to give her maximum control over her schedule.

Wu started as a locum tenens pediatrician in a federally funded clinic while moonlighting in a pediatric emergency room for a couple of years. When she became pregnant, she needed more stability, so she interviewed for hospitalist shift positions and took a locum tenens spot in Pennsylvania. She worked a 40-hour shift from Friday night to Sunday morning once a month during her pregnancy and her son’s infancy. “In terms of lifestyle, it worked,” she says.

As her son grew, Wu’s needs changed, too. She wanted a 9-to-5 job with a predictable schedule that would help her arrange childcare more easily. She joined a private practice for a few years, but still didn’t feel she had the control she needed over her schedule.

“I realized the most important thing for me was being able to work and take off when I wanted to,” she says. She also felt restricted because she could only take one of her four vacation weeks at a time. “I wanted to be able to travel, to see my family in Asia, which I couldn’t do in just one week of vacation.”

So Wu decided to leave the practice—and found a job that had everything she was looking for at 139 Medical PC, a thriving practice in Chinatown.

The practice offered per diem pay and malpractice insurance, and Wu only has to commit to two days a week and one Saturday a month. Best of all for her, she doesn’t have to work weekends or be on call.

Wu continues to moonlight in an emergency room two or three times a month in the evenings and on weekends. She can work more days when she wants to, but says there’s no pressure to do so. She earns nearly the equivalent of a full-time salary by piecing together shifts that are convenient for her.

Looking back, Wu remembers she and her medical school and residency colleagues talked more about careers than work/life balance. Occasionally, they discussed how certain medical specialties like anesthesiology and radiology offered more desirable lifestyles, but it wasn’t a top focus until she finished her residency. She says: “Lifestyle becomes a much bigger deal once you’re done.”

 

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Physicians and their passions

Hobbies provide a valuable work/life balance no matter your level of expertise. But these physicians take it to a new level, balancing clinical careers with high performance in the activities they love.

By Marcia Travelstead | Feature Articles | Winter 2016

 

Making time for extracurricular pursuits can be difficult for any adult—and given their demanding schedules, physicians find it especially hard. But balancing a successful medical career with other activities isn’t impossible. In fact, many physicians devote their off hours to hobbies and side businesses. We spoke with four of them to learn their secrets of maintaining a healthy work/life balance.

Myles Stone, M.D., MPH: Craft beer brewer · borderlandsbrewing.com
Myles Stone

After trying out some brewing equipment, Myles Stone, M.D., MPH, and a friend decided to take their hobby to a new level—and opened Borderlands Brewing Co. in Tucson.

Myles Stone, M.D., MPH, got his start in craft beer thanks to a professor who gave him more than medical expertise. The professor and his wife owned brewing equipment they weren’t using, so they gave it to Stone, a family medicine physician at The University of Arizona College of Medicine in Tucson.

Stone tested the equipment with a close friend, a University of Arizona researcher who has a Ph.D. in microbiology. The project wasn’t completely foreign—Stone’s friend once worked for Anheuser-Busch, and as a child, Stone learned about business and accounting at his family’s bicycle shop.

After a few trial batches, they combined their brewery and business experience, gathered their funds and opened Borderlands Brewing Co. in an early-1900s building in the Tucson Warehouse Arts District. Together, Stone and his business partner balance their professional careers with running the brewery.

Julia Nordgren, M.D.: Chef · drjuliacooks.com

Julia Nordgren, M.D., a pediatrician at Palo Alto Medical Foundation in Palo Alto, California, has always loved food. So when she saw how her patients’ food choices affected their diseases, she recognized an opportunity to combine her passion with her profession. Nordgren, who graduated from Dartmouth Medical School and completed her pediatrics residency at Dartmouth-Hitchcock Medical Center, also attended the prestigious Culinary Institute of America in Napa Valley, California, and graduated in 2013 with honors.

Julia Nordgren

Julia Nordgren, M.D., combined her passion and her profession—and now uses her skills to educate patients about the intersection between food and health.

At the Institute, Nordgren not only mastered the art of fixing a perfect roast, but also learned how to teach cooking. As a pediatrician, she uses that training to educate patients about food. She offers personal health and culinary consultations, lectures, wellness seminars, cooking demonstrations and individual counseling sessions.

Nordgren is writing a cookbook, and she worked behind the scenes as a sous chef for WGBH’s (Boston) cooking show, “Moveable Feast with Fine Cooking.”

Paul Paulman, M.D.: Model rocketeer

Family medicine physician Paul Paulman, M.D., flew Estes model rockets when he was growing up. Now the assistant dean for clinical skills and quality at the University of Nebraska Medical Center in Omaha, he still flies rockets in his spare time and sees science as the common thread between medicine and rocketry.

But rockets are no longer child’s play for him. Paulman completed a three-level certification to fly high-powered rockets. He uses the same explosives as space shuttles do, and he’s certified to launch them as high as 20,000 feet!

For more information on rocketry, visit The Heartland Organization of Rocketry and the Tripoli Rocketry Association.

Christopher Shih, M.D., FACG: Concert pianist

Christopher Shih, M.D., graduated cum laude from Harvard University and earned his medical degree at the Johns Hopkins University School of Medicine. He completed his internal medicine residency training at the University of Pennsylvania and his gastroenterology fellowship at Johns Hopkins.

After Shih performed with the National Symphony on the Capitol Lawn, a Washington Post writer declared, “If Shih is as gifted in medicine as he is in music, he has some serious career decisions to make.”

But Shih didn’t have to choose between the two. Even as a gastroenterologist at Regional Gastroenterology Associates of Lancaster in Pennsylvania, Shih continues to perform in major venues in the U.S. and abroad. He has played in over a dozen countries and on television and radio programs, including NPR’s All Things Considered, Radio France, Canada CBC, Taiwan CTV and more.

Achieving a work/life balance

Having a hobby about which to be passionate is important for most people. However, many of us simply don’t have the time it takes to perfect a passion. With a family, friends and everyday life—not to mention a rigorous schedule—it becomes a challenge.

So how do they do it? There’s no one-size-fits-all solution, but these physicians say a few things help: finding supporters, being flexible with your schedule, and truly enjoying your additional pursuits.

Supportive family and community

All four physicians say having supportive family and friends is essential. “It’s important to get your spouse on your side so they support your hobby,” Paulman advises—then jokingly adds, “Or at least tolerate it.”

Nordgren agrees that support at home is key. “I have a supportive partner, or I couldn’t have been separated from my family for nine months to attend culinary school on the other side of the country.”

Her husband is also a physician, and Nordgren says it’s helpful that he understands the pressures of a medical career. “That’s what I think is nice about having a duo-physician family,” she says. “We truly understand each other’s careers are important to us and what we do is meaningful.”

Shih also has a family that shares his passion. His wife is a professional violinist, and all of his children play musical instruments. “For my family, music is always in our lives in a variety of ways,” he says. “It’s who we are.”

But Shih stresses that physicians who pursue personal passions need to prioritize their families as well as their other pursuits. He limits the time he spends on his hobby so that he also has time for his family.

“I only perform in three or four concerts a year and only accept the concerts that I would only need no more than one or two hours a day of practice,” Shih says. “When I get home from work, I spend time with the family, have dinner, do chores, do homework with the kids and then spend time with my wife.”

Physicians also need supportive friends. Stone says finding trustworthy partners is essential. “Work with good people. I just can’t stress that enough,” he says, adding, “It simply would not work in any other format. I have an absolutely perfect business partner. We employed a staff that we can trust our business with every day of the week when we can’t be there.”

Similarly, Paulman suggests finding a good community. “Connect with people who have similar mindsets,” he advises. “Reach out and get the support going that you need. For example, if you are interested in rockets, there are rocket clubs in every part of the country. …You can connect with one of the members of a club and give it a try.”

Flexible schedule

Several of the physicians we interviewed said freedom in their work schedules also helps them pursue their passions. For example, Paulman likes to schedule work around his launches. “I try to avoid clinical responsibility when doing a launch,” he says. “It’s only one day a month on a Saturday.”

Nordgren says it’s easier to make time for cooking at this point in her career. “I have a lot more control over my career, so I can schedule my workshops to be away from home for a few days. However, the following three days, I can arrange to be home with my family.”

A flexible schedule helps, but it’s possible to work around a rigid one. Last year as an intern, Stone worked 16-hour days with four days off a month. He had to spend almost all of his free time at the brewery.

“Last year, I thought I bit off more than I could chew!” he says. “Now, coming into the second year, it’s a lot calmer, and the brewery can grow, and we can hire more staff.”

Shih, who also maintains a fairly strict schedule, says making time for his hobby is a matter of setting priorities. “I hear people say they don’t have time for things. It’s not that they don’t have time. They aren’t making it a priority.” He says: “I think you can do about anything you want to do as long as you have the passion and desire.”

Having fun

To turn a humble hobby into something more, these physicians say it’s essential to love your passion deeply.

“If it wasn’t fun, it wouldn’t work,” Stone says. “The fact that I worked 16 hours at the hospital and headed over to the brewery to do something I wanted to do was absolutely critical.”

While growing up, Shih never thought he would make a career out of music. In fact, he quit playing early in his medical career. His love for music drove him back to it. “If it’s something you are passionate about, it certainly can be done,” he says.

Paulman says building and launching rockets has improved his quality of life. “It gives me something to look forward to, something to enjoy,” he says. “There’s always a problem to solve or a situation to explore. There are aspects of the hobby that are fun to look at. There’s always a next level. It’s similar to golf in that you hit a good shot, and it keeps you coming back!”

Nordgren is adamant about her passion for cooking. “It lights me up!” she says. “I love to go to food conferences and get to speak with people who love it as much as I do. …Whatever your passion—food, music, writing, etc.—having these shared experiences about things you love and are passionate about, that’s what makes life great.”

Fringe benefits

If you can find time for them, extracurricular pursuits are incredibly rewarding. They can enrich not only your life but also your career.

What do you like to do

What do you like to do?

What physicians do in their free time varies by all the typical limiting factors: career stage, life stage, demands from family and career. Travel, exercise and reading top the list though of favorite pastimes—though number one is spending time with family. Family time, though, is not a given for all—the percent of physicians who chose it as their favorite activity dropped 8 percentage points from 2013.

Source: Peckham, C. Medscape Physician Lifestyle Report 2015. Medscape. Published Jan 26, 2015. Available here.

For example, Stone credits the brewery with making him a better physician. “There is no doubt that these skills have enhanced my quality of life,” he says. “The brewery has provided me with an incredible amount of opportunities to develop a different skill set than what I learned in medical school. Problem solving, interpersonal relationships and financial analysis are important. There is no doubt that these skills have enhanced my quality of life. If nothing else, it has given me a far deeper appreciation for the intricacies and economics of running a health care organization. Of course, there are plenty nights when I came home from the hospital and analyzing spreadsheets didn’t sound anywhere as appealing as going to bed. However, I wouldn’t trade it for anything. I have learned so much and have had a wealth of experiences over the last few years.”

Nordgren has also found that her hobby makes her a better physician. She’s able to provide her patients with better care and suggest diet changes, but she says her hobby would still strengthen her even if it didn’t have such a direct benefit.

“For me, there’s a very specific connection between my hobby and what I do as a professional,” she says. “That’s not always the case. However, I would say don’t ignore your hobby. It makes you a better person in everything you do.”

Making time for extra pursuits is a lot of work. But all the physicians we interviewed agree: It’s worth the effort.

Marcia Travelstead is a frequent contributor to PracticeLink Magazine.

 

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Secrets of the happiest specialties

A recipe for contentment from physicians in the field.

By Chris Hinz | Feature Articles | Winter 2016

 

Orthopedic surgeon Chad Krueger, M.D., loves the technical challenge of fixing broken bones. Restoring someone’s function and motion is very hands-on and concrete.

His greatest satisfaction, though, comes from his patient population at the Fort Bragg (North Carolina) Womack Army Medical Center—men and women who’ve suffered mangled extremities and other devastating injuries from military conflict. Even though they require extensive services to optimize their potential and rebuild their lives, Krueger revels in their progress. He sees inspiration in every soldier who once only hoped to walk his daughter down the aisle but can now share picture proof that he finally did. Ditto for the patient who’s strolling with her spouse or holding her child for the first time in a long a time.

“Knowing that you’ve impacted someone’s life so positively is pretty powerful,” says Krueger. “It’s hard to put into words the happiness you experience when someone tells you, ‘I was able to do this because of everything you did for me—thank you!’”

Chad Krueger MD

 

“…You’re working with many other people to get the best outcomes for these patients. When things align, I feel very good,” says orthopedic surgeon Chad Krueger, M.D.

 

 

In the pecking order of professions, you can’t get much better than medicine for feel-good moments. In fact, even if you’re fairly new to your job, you’ve likely had a few gratified patients make your day. But are ringing endorsements enough to ensure happiness as a physician? Chances are no, as other factors can toy with your emotions and impact your work and life styles.

Even your specialty can make a difference, at least according to one survey. When Medscape asked users about happiness in Physician Lifestyle Report 2014: Do Physicians Lead Healthy Lives? certain specialties rose to the top five.

In terms of work, dermatologists, allergists/immunologists, ophthalmologists, pathologists and psychiatrists scored the highest happiness responses. The deck was shuffled a bit for home life with ophthalmologists and dermatologists still rising on the contentment scale, but accompanied closely by urologists, orthopedic surgeons and emergency medicine physicians.

So what are the secrets to these so-called happiest specialties? A PracticeLink follow-up with physicians in several of the disciplines reveal a spate of common denominators enriching their experience: a sense of fulfillment, great workplace dynamics, good opportunities for growth and room for an active life outside the office. As a job-seeking physician, you may be targeting the perfect match for your skills and ambitions. Yet focusing on factors that have impacted others—whether or not they share your specialty—could be significant to your long-term success. Chief among them is a seemingly basic key in keeping spirits aloft in any field: “I think happiness really boils down to the core matters of being optimistic and doing what you love,” says Maryann Mercer, Ph.D., co-author of the book Spontaneous Optimism: Proven Strategies for Health, Prosperity and Happiness. “It’s not so much about the profession you’re in as it is about the choices you make. If you’re following your heart or the vision you have for your life, you’re likely going to be happy.”

Identifying meaning

The idea that following one’s heart leads to happiness is more than a philosophical ideal. Scientists have produced a bevy of studies quantifying why some people are working and living fulfilled while others don’t have the same internal GPS. They’re bringing into focus a once-fuzzy picture as to how individuals internalize and respond to the world.

Experts like Mercer, for instance, look to optimism as the force that drives an upbeat attitude. Because perennially cheerful individuals tend to have more positive thoughts and emotions than those unhappy blokes who like wallowing in the negative attitudes that make them persistently pessimistic, they’re also able to form a meaningful vision for their lives along with a can-do attitude about meeting its challenges.

Mercer is not alone in noting the role of purpose. Scientists exploring positive psychology, a branch of the mental health field that’s shining a rigorous research light on well-being or the virtues and strengths of living more fulfilling lives, say the roots of happiness are indeed multidimensional. They include three basic components: meaning or serving a cause bigger than yourself; engagement or being so absorbed by the daily activities that you enjoy that you lose track of time and yourself; and pleasure or relishing the everyday plusses of life.

Although people with high levels of all three seem to be most satisfied, according to positive psychology’s leading gurus, some components have more staying power than others. For instance, good times can definitely add balance to an otherwise hectic life, but the afterglow is typically short-lived. That leaves meaning and engagement working in tandem to provide the linchpin for an abundantly gratifying life. Whether you identify strongest with faith, family or your professional mission, you’re bringing to bear your highest potential and best self. Whether you’re performing a challenging procedure or playing a riveting musical piece, you’re so fixated that you get lost in the “flow” of the experience. A life woven with many “flow” activities is a life of great satisfaction.

In terms of his own happiness, Landon Trost, M.D., a urology subspecialist in male infertility and andrology at Rochester, Minnesota-based Mayo Clinic, puts stock in the deep pillars of his life. He ranks religious beliefs and family as the top two items that give his days meaning, with job satisfaction a not-too-distant third and an active lifestyle a distant fourth. As someone who experienced his own medical scare several years ago and chronicled the journey, Trost says his enthusiasm for life never diminished. That’s in large part because he views happiness as reaching for and achieving the aspirations and guiding principles one sets for oneself. “Happiness is living your life in a manner consistent with your ideal expectations and goals,” he says. “If you fall short of them, you’re going to be unhappy. But if you achieve them, you’ll have a renewed sense of choice and control about your life.”

Physicians who’ve managed to forge such a life are indeed finding meaning and engagement in the roles they’ve pursued. They love what they do because they’re well matched to the interactions and tasks making up their day. Whether that means taking care of patients over the long term or intervening for an acute health event, it’s how they envisioned practicing medicine. What’s more, they’re still jazzed about making a difference.

Jonathan Jones M.D., for instance, loves the fact that as program director and associate professor of emergency medicine at The University of Mississippi Medical Center in Jackson, he sees patients in their time of need. Whatever the outcome, he delights in the hands-on part of his job—relying on his stethoscope, a patient’s history and physical exam to discover what’s really going on, particularly in someone whose chief complaint is “I just don’t feel good.”

“People often make fun of our specialty, saying that we don’t actually fix a lot, we just diagnose someone and then call in a specialist.” Jones says. “Sometimes that’s absolutely true. But diagnosing is what medicine is all about. Whether I eventually fix the patient or refer to a colleague, solving the enigma is what really gets my brain going.”

By splitting time between Columbus-based The Ohio State University’s James Cancer Hospital and Solove Research Institute, where she’s director of the Pigmented Lesion Clinic, and her nearby general dermatology practice, Shannon C. Trotter, D.O., says she has the best of both professional worlds. By merging academic medicine and patient care, she’s able to tap many aspects of her personality, including her ability to roll with the punches or lead the charge. In either case, Trotter relishes the direct, sometimes dramatic, impact she can have on patients. “I think patients truly appreciate what we do for them because the skin has such an impact on one’s outward appearance and self-esteem,” she says. “I often kid my primary care friends that if they lower someone’s blood pressure, that patient doesn’t necessarily care. If I clear up someone’s acne or psoriasis, I’m their new best friend.”

And even though she doesn’t always work directly with them, Heather Signorelli, D.O., clinical pathologist for UniPath in Denver, gets the same joy from helping her patients. Whether it’s through a consultation or multidisciplinary conference, she’s helping colleagues make effective choices for people she’s never even met. “One of my favorite things about pathology is that we’re heavily involved in how clinicians work up and treat patients,” she says. “We have a great opportunity to help them select and interpret the right tests so that we deliver the best patient care as early as possible.”

Navigating the workplace

A workplace culture that mirrors your philosophy of medicine and arms you with the tools to do what you want to do can be critical in putting a purpose-driven life into action. True happiness may have little to do with the ebbs and flows of the workplace or workday—and more to do with one’s general state of mind—but joining a supportive, collegial organization certainly can make a perceptible difference.

That’s not to say that health care’s growing bureaucracy doesn’t ever intrude on one’s ability to make prudent choices, call the right shots or even relate like they want to relate. But physicians content with their situations don’t allow such changes to spoil their excitement for medicine or their specialty. In fact, they’ve learned that the key to being happily successful is not to internalize every obstacle they encounter. Instead, they stay focused on the needs of their patients, even as they navigate interferences. More importantly, they work with administrators who have lessened the barriers to delivering quality care and encouraged them to be decision-makers.

“One of the critical things for physicians is to find that spot, whether it’s in private practice, a hospital or another setting, where their voices will be heard and their input sought in making decisions for the community they serve,” says Christopher R. Scott, FASPR, assistant administrator-orthopedics for Durango, Colorado-based Mercy Orthopedic Associates.

Jones is able to do what he’s trained to do because other factors make it relatively easy. He has the wherewithal to make an accurate diagnosis, order a treatment or even call in additional help because of the complement of specialists and technological bells and whistles available throughout his institution. He also doesn’t worry about insurance or other administrative tasks tying his hands because other people take that on. “I’m not naïve,” he says. “I know that people have to pay their bills and hospitals have to collect money. But it doesn’t matter if someone is rich or poor. I’m there to take care of them in their time of need. I’m there to ask, ‘Where do you hurt?’”

Krueger has learned not to focus on what he can’t control and instead prioritize those things that he can. Because his patients often have multiple health issues, that means finding meaningful ways to collaborate with other departments. “It’s very easy to become myopic in the sense that you only focus on what would be perfect for you,” he says. “But you have to understand that you’re working with many other people to get the best outcomes for these patients. When things align, I feel very good.”

Growing in the job

Although there are many ways to be fulfilled as a physician, advancing your training and other passions not only can round out your career, but also contribute to a great workplace experience. Opportunities to grow in the job are especially relevant in medicine, given studies repeatedly demonstrating that highly skilled individuals who are highly challenged are much happier and energized in their jobs than highly skilled individuals who aren’t performing at maximum capacity.

Whether you pursue research, write journal articles, train residents and fellows, participate in specialty societies or advance your training, you’re doing what researchers believe is important for staying upbeat: performing at peak potential.

At Bennington’s Southwestern Vermont Medical Center, administrators offer an annual medical leadership course to give doctors a jumpstart if they’re interested in being at the helm of a physician-run practice. With health care moving increasingly toward a physician-in-charge model, they want their Dartmouth-Hitchcock Putman Medical Group providers to be ready when the opportunities are ripe. “The preparation not only is making our doctors better leaders,” says Nicole Goswami, physician liaison and recruiter, “but I think we’re also helping them realize how they can make a difference within the organization.”

As health care changes in both exciting and onerous ways, Signorelli sees a great opening for physicians to stretch and grow, no matter their specialty. Whether it’s making sense of regulatory changes or adding administrative tasks, the experience can be gratifying, particularly if the outcome positively impacts an entire health care system. For instance, the information technology explosion has affected all of medicine, but it’s been particularly beneficial in pathology where better algorithms—in addition to other technologies—are enabling more sensitive laboratory tests. Because pathologists can now identify certain tumor mutations, for instance, they’re able to assist clinicians in personalizing therapy. Such advances are not only helping physicians help their patients, but are also stimulating pathologists by the evolution of their field. “One of the most exciting things about pathology,” says Signorelli, “is that it’s developing at such a rapid pace. We’re constantly learning. It’s exhilarating.”

Making room for life

Integrating your professional and personal time so that the former doesn’t overshadow the latter is indeed a key element in staying emotionally healthy. But it’s no small achievement for physicians, given that no matter where they are or what they’re doing, they’re always physicians, with everything that entails.

Not surprisingly, it can be difficult to separate the physician from the person enough to enjoy the other parts of the day. But establishing a life outside your practice is critical for long-term sustainability.

“Balance is extremely important to one’s happiness,” says Whitney Paige Barnett, physician recruiter for Mon Health System in Morgantown, West Virginia. “The job and organization should hold value and a prominent place in a physician’s life, but they shouldn’t be the physician’s life.”

So how do you create a comfortable merger? “I think happiness starts by being honest with what you want in both your personal and professional lives,” Scott says. “If you want to be the busiest physician you can be, then you need to go somewhere where that can happen. But if it’s about having balance, you need to take that into consideration. You do yourself a great disservice if you don’t have that honest conversation.”

Beyond that initial talk, there’s no one-size-fits-all solution for taking care of yourself since what you do is based on preferences and priorities. But physicians who believe they’ve achieved a rich balance are persistent in pursuing the things that give their lives dimension. Faith, family, friends and interests have helped them remain healthy, energized and happily centered.

Moreover, they’ve found ways to deal with the day-to-day reality that a case might not go perfectly for all of their hard work and commitment. They don’t fool themselves into thinking that everything will be right all of the time. Instead, they’re prepared for inevitable ups and downs so those intrusions don’t necessarily interfere with home life.

“You’re going to have good days and bad days,” says Jones. “But you can still have a positive experience if you say, ‘How can I approach this situation to make something good out of it?’” Jones says it has taken time to fully realize that he can have a very positive impact even in the absence of a good medical outcome. Yet switching gears to help those he can still help also improves his outlook immeasurably. “I think sometimes you have to redefine how you can make a difference,” Jones says. “Maybe I can’t save the patient, but that doesn’t mean I can’t make a difference for the patient’s family.”

The fact that Signorelli’s husband isn’t in medicine definitely provides a buffer between her professional and personal time. When she comes home, they focus on their children and other compelling non-medical topics. That doesn’t mean that there aren’t intrusions, however. She still gets messages after office hours and sometimes finds it hard to stop thinking about a difficult case or what didn’t go well that day. For the most part, however, Signorelli makes a conscientious effort to block off time for herself, her family and friends. “It’s so easy to get wrapped up in work because it’s never-ending,” she says. “But you have to remember that you’re only human. It’s really important to have time when you’re not thinking about your practice, when you’ve shut off that connection. There’s great satisfaction in being able to say, ‘I did a great job today. I’m happy with the way things went. Now I can go home and focus on my family.”

Heather Signorelli, D.O.

 

Being able to focus at home or work—wherever you happen to be—is an important part of the quality of life for pathologist Heather Signorelli, D.O. “There’s great satisfaction in being able to say, ‘I did a great job today. I’m happy with the way things went. Now I can go home and focus on my family.”

 

 

If there are secrets to the happiest specialists, it’s that the factors keeping them happy aren’t so secret after all. Physicians who navigate the everyday challenges of work and life with a positive spirit are performing meaningful work that engages them both intellectually and emotionally, regardless of their medical niche. They’ve found supportive environments where they can work to their maximum potential and grow. At the same time, they try to have balance in their lives.

That’s not to say that other factors aren’t at play; scientists have made serious inroads concerning the nuances of happiness with more findings likely in the works. Yet for many physicians, feeling good still comes down to knowing at the end of the day that they’ve contributed when someone needed them the most. Krueger, for instance, is excited to get to work because he simply loves performing surgery. But the bigger joy comes in seeing those men and women who’ve transitioned successfully through surgery and months of rehab. “When they come into the clinic and smile,” he says, “it’s pretty powerful stuff.”

 

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The do’s & don’ts of your next interview

A successful interview is one step to landing your dream practice. Do the wrong thing, and you can hurt your chances.

By Vicki Gerson | Feature Articles | Summer 2015

 

Michael Atha MD

In his search for new colleagues, Michael Atha, M.D., reviews CVs from 25 to 30 candidates who have already been screened by an in-house recruiter. About 15 to 20 of those get a phone interview, and fewer still are extended a site visit.

True story: While arranging an interview for a physician, a recruiter asked the candidate if she’d be bringing anyone to the interview.

“Would you mind if I bring my little dog?” the candidate asked. “She is well-behaved and can sit in my lap.” The recruiter—surprised by the request—told the candidate that the dog couldn’t attend due to health reasons at the facility. Although the physician interviewed well—without her dog—she wasn’t hired for the job.

If you are now or soon will be looking for a new practice, there are certain behaviors that could prevent you from getting hired (leave your dog at home), and others that can make you stand out as a good fit. We’ll cover interview do’s and don’ts here to help you land your dream practice.

Do be sensitive to your environment

A candidate from the big city hoped to make the transition to a quiet, rural life in cowboy country. He arrived to the interview in a fancy suit and even fancier car, and was critical of the cowboy boots and pickup trucks he saw. His recruiters had to take him aside and give him this advice: People will accept outsiders—if you’re not critical of their lifestyle.

Consider that experience as one reason that face-to-face interviews are so important. Bruce M. Guyant, DASPR, regional director of physician recruiting at LifePoint Hospitals for Colorado, Utah and Nevada, says site visits are a great way for recruiters and candidates (and their families) to evaluate if the job and community fit is right in practice, not just on paper. The last thing an employer wants is for a physician or spouse to be unhappy and request to leave shortly after being hired.

William J. Salyers, Jr., M.D., MPH, interviews residents and faculty candidates at the University of Kansas School of Medicine in Wichita, where he is chief of the gastroenterology division and program director for the internal medicine residency program.

“You must fit the culture of our practice and the culture of our community,” he says. “I don’t want them looking for a new job in 18 months.” To help gauge fit, Salyers spends an entire day with candidates, including lunch and dinner.

Do your soul-searching before you go on an interview

Being confident in who you are and the direction you’d like to see your practice grow is also important.

Jake Deutsch

Jake Deutsch, M.D., suggests researching the practice before your interview so you know what questions to ask. With enough preparation, your real personality will be able to shine through.

“A candidate should come into the interview with a sense of direction as to where they want their career to go,” Salyers says. “If the person is searching and deciding what they still want, it’s difficult to know if that person will be a good fit or not. I don’t want to bring someone out to meet with us if this is the situation, because it would be difficult for them to fit in.”

Don’t make it all about you

Steve Elliott, practice manager at Ponderosa Family Physicians in Aurora, Colorado, says the best candidates are able to communicate what they are able to bring to the table and how their skills might enhance the practice. They are focused on the practice as a whole, not just what it’s able to offer them.

“Do they have an interest in understanding the long-term benefits of joining our practice, or are they only focused on the short-term benefits of first-year salary or first-year schedule?” he asks. “Do they have an appreciation for that opportunity and how they might contribute or fit in long-term? Are they focused on ‘I,’ or is there some genuine ‘we’ in there too?”

Michael Atha, M.D., is a hospitalist with Critical Care and Pulmonary Consultants, which provides hospitalists to Denver-area facilities. He hires five physicians in a typical year—but the group is expanding to cover a fourth hospital, so there will be 10 new doctors joining the practice this year.

To fill an opportunity, Atha examines CVs from 25 to 30 candidates who have already been screened by an in-house recruiter. He will speak with 15 to 20 candidates on the phone to pre-qualify them for in-person interviews. Often, he hears answers that don’t get them the in-person interview—such as answers to the question, “Why do you want to join his group?” Common no-go answers include, “I want to live in Denver,” “I like the great outdoors, so I want to work here,” and “I love to ski, so I’d love to work at your facility.” Atha expects to hear more than location as a reason for interest in joining the group. He’s impressed when a candidate has done some research on his group and about different practice models in Denver. He likes to hear that the candidate has taken the initiative to speak with other physicians in the area and learn that his group comes highly recommended.

Jake Deutsch, M.D., is the founder and clinical director of Cure Urgent Care in New York City.

He says it’s important to be prepared and know everything about the practice where you are interviewing. Know who the partners are, and come to the interview ready to ask basic questions about the company. Show your real personality so employers know what it would be like to work with you on a day-to-day basis and can determine your fit for the group.

Don’t limit yourself before learning all the details

In a typical year, Matthew Hess, human resources manager for
Northwestern Memorial HealthCare in Chicago, completes face-to-face interviews with 40 physician candidates to fill 15 opportunities. Before he gets to the interview point, however, he sorts through hundreds of CVs.

One mistake Hess notices candidates make is when they articulate expected work hours that don’t line up with the facility’s needs. For example, there’s not much flexibility for a candidate who wants to work only eight hours at a time when all the immediate care clinics are 12-hour shifts. An emergency room physician who doesn’t expect to work weekends or holidays? Likely not a right fit for his facility either.

The biggest interview mistake Deutsch encounters when hiring candidates is that many don’t inquire about clinical hours or partnership tracts.

“Hours spent working on call will be one of the biggest factors in job satisfaction,” he says. “Be clear what the requirements are, and speak with other physicians in the practice to get the real story. In addition, if there is an opportunity to become an owner in the practice, get the specifics before signing on the dotted line.”

Do be concerned with first impressions

Younger physicians hail from a generation well-known to be more casual than its predecessors. But when it comes to your interview, err on the side of formal, conservative dress. Don’t be like the candidate who showed up to an interview in a short-sleeved Hawaiian shirt, khaki shorts and sandals, causing the hospital CEO to stop the interview and refuse to proceed.

Elliott says candidates need to be personable, pleasant and comfortable in their own skin. They need to pay attention to how they interact with every person in the office, both in person and on the phone. “We also pay attention to other interactions such as how respectful they may be to a waiter at a restaurant or other miscellaneous interactions,” he says. “We want to get a good feel for how they are going to interact with our team of physicians, our staff, our medial community and our patients.”

Do get granular

When Elliott is interviewing a physician candidate, he says it’s important for him to know how new physicians are equipped to handle the real-world pace of practice.

That means it’s up to you, the candidate, to communicate your experiences with patient volume, call volume and reviewing lab results and other documents. Share examples of how you kept pace in residency and maintained a positive attitude.

During the in-person interview, Hess also wants candidates to get specific. You may say that you saw six patients every day, but Hess wants to know more. What type of patients? What were the diagnoses? And if you’re hired, what do you want to specialize in at the hospital? “Most of them are not prepared for these questions,” he says.

Do get all your questions answered

Throughout the interview process, go into every step intending to get an offer. Get all your questions answered during the interview process, and don’t pass full judgment on the opportunity until all the facts are gathered.

Your goal should be to gather enough information to determine if you would be a good fit for both the practice and the community. Once you’ve collected all the facts, then you can make your evaluation. Not a fit? That’s OK—as long as you professionally inform the practice of your decision.

If it is a fit, make an effort to review the details of your offer and contract so that you completely understand what will be expected in your new role.

“Many doctors don’t understand the terms of the contract until it’s too late,” says Hess. “Even though the contract is spelled out for them, and we go over every detail, many of them still don’t understand this is an employment contract. They are just excited to be getting a job.”

Don’t ramble

Being concise in your answers shows knowledge and focus.

“No one wants to hire someone who is going to give you the run-around whenever you have to communicate with them,” Deutsch says. That goes for when it comes to communicating both positive and negative outcomes.

Some candidates avoid talking about bad outcomes—all the more reason to have already thought about a concise explanation. “Don’t make yourself look incompetent because you are squirming when the difficult subject is breached,” Deutsch says.

It’s also important to know the job description. When a candidate shares career goals that aren’t in tune with the opportunity, it can give the impression that the candidate is looking for a short-term position, not a long-term career.

Do be gracious even if you’re not interested

It’s important to establish a good relationship with the group that interviewed you—even if you’re not interested in the job. If you decide to take another offer, you may be asked to provide feedback on what factors you liked or didn’t like about the offer or opportunity. Do it professionally. “Don’t burn any bridges,” Atha says. “We’ve seen candidates we’ve interviewed several years ago who come back to us later at a different point in their life.”

Vicki Gerson is a frequent contributor to PracticeLink Magazine.

 

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Culture check

How to determine an organization’s culture—and how you will or won’t fit in.

By Teresa Odle | Feature Articles | Summer 2015

 

Internist Rebecca S. Lee, M.D., medical director of North Shore Physicians Group in Danvers, Massachusetts, has practiced primary care in her hometown for eight years. “I am kind of born and raised where I practice, which I really love and which is part of our culture,” she says. This is not to say that every physician at North Shore Physician Group’s Danvers location also was born and raised in the area. “But it is more of a community feel,” she says.

Dr Lee

“We try to make decisions based on finances and hours and such, but I think you also need to go a little bit with your gut,” says internist Rebecca Lee, M.D., about finding a place where you’ll fit in.”

Reaching that community feel in Lee’s practice didn’t happen overnight or even organically. It took effort. Lee helped open the new practice near her home and had a say in everyone hired, from physicians to front-end staff.

Across the country, in northern Arizona, internist Derek Feuquay, M.D., also has worked hard with his group, Flagstaff Medical Center Hospitalists, and Flagstaff Medical Center administration to create an excellent culture in the group practice and hospital.

According to Feuquay: “We have created an employed practice where people just don’t show up and work together; they are friends, colleagues and teammates.” Feuquay and his wife both joined the group about six years ago, and he became the lead physician in 2011.

When successful teams are formed, it’s because the hiring parties were able to look beyond training, certifications and clinical skills and to something more ethereal: “fit.” So how does a physician seeking a new opportunity evaluate their fit? And just why is the organization’s culture so important?

What is culture?

Of course, culture has dual meanings in health care today. Cultural competence is all about understanding the body of knowledge and beliefs or the backgrounds with which patients identify because patients’ values and customs can influence their belief systems regarding health.

The same holds true for culture within a health system, hospital or group practice. Many of the beliefs and values are intangible—or at least difficult to pinpoint and measure. Louis Caligiuri, director of physician contracting and recruiting for North Shore Medical Center in Boston, which is affiliated with North Shore Physicians Group and the larger Partners Healthcare Network to which both belong, says that communication is a big part of the North Shore culture. “The lines of communication are open, and we try to be a physician-led organization.”

Much of that can’t be measured, but Lee points out that she receives notification whenever one of her patients is seen in a Partners facility. That’s something an incoming primary care physician might want to know.

Other examples of culture include the mission, vision and values of an organization. Some of these are formal and published, driving how everyone from the medical director to the billing staff conduct business.

“The culture of our organization is one that supports professionalism,” says Jonathon K. Foley, M.D., FACS, president of Cape Girardeau Surgical Clinic in Missouri. Foley, a general surgeon, says that the group focuses on “getting the right people, the most efficient processes, and the best technology to support the work of the organization.”

Not every practice or hospital has formalized their culture. Other times, the leadership believes they have a particular culture, but word may not have gotten to the rank and file physicians or staff. Those that are most successful at having and sticking with positive cultures have identified and are driven by core values.

For Cape Girardeau Surgical Clinic, getting to the point they now are at grew from intentional behavior and actions, says clinic administrator Sarah Holt, PhD, FACMPE. “Years ago, we discussed as a group the kind of practice we wanted to become.” Included in the group’s culture is a focus on applying formalized governance in “a fair and systematic manner,” says Holt, along with valuing individuals and the group as a whole. In addition, Holt says, “We hire the best people we can find.”

Kevin Bartow MD

Kevin Bartow, M.D., is the newest physician partner at Cape Girardeau Surgical Clinic. He suggests that candidates ask all their questions while they’re interviewing, including how work is distributed.

Why is culture important to job seekers?

Although physicians seeking new opportunities have much to consider and weigh, many recognize the significance of cultural fit when evaluating an organization. According to Caligiuri, some of the physicians he interviews mention that the organization’s culture is an important factor. “Some are explicit about it,” he says.

And although physicians often are prepared to evaluate compensation or benefit packages, they might not realize the effects an organization’s culture has on the bottom line or physician benefits. “Culture drives satisfaction or dissatisfaction with compensation, call, salary and benefits,” says Holt. She adds that culture also contributes to satisfaction with one’s colleagues—an important factor in a specialty such as surgery, where respect and collaboration are key. If not present in the culture, “problems develop, fester and finally erupt,” says Holt.

Foley agrees. “The work we do is too stressful to spend energy fighting the organization,” he says, adding that the organization “needs to support the work of the physicians and staff so that we can accomplish meaningful work.”

For those who vet, interview or hire new physicians, it’s crucial to make sure that the culture is a fit for both the new physician and for the organization. Caligiuri uses the hospitalist program in Partners as an example. There tends to be more turnover in hospitalist positions simply because some physicians work in the job for a few years and then move on to a fellowship or other position. If a new hire also is not a fit with the organization, then turnover increases more, which can add to costs for the organization and upset a carefully developed culture.

Feuquay says that when he first arrived in Flagstaff, rapid growth meant equally rapid hiring of hospitalists, and some of the hires were not good fits. Even though the group and hospital continue to expand, both have settled into a more steady and purposeful way of handling their growth and success.

“Nothing makes an employed hospitalist feel more comfortable than a stable organization that continues to support their group,” says Feuquay.

Megan Nordvedt, manager of medical affairs and physician recruitment for Flagstaff Medical Center, says cultural fit is everything when physicians join a new organization. “If a physician feels the culture is familiar and comfortable, warm, welcoming and professional, they are sure to perform better and stay with the hospital a long time.”

In turn, a culture that encourages happy physicians and staff and respect for those who care for patients ultimately results in better productivity and patient care. “We have had patient satisfaction scores above the 90th percentile for almost three years,” says Feuquay. “This is because when doctors come to work happy, they take good care of patients and people leave the hospital happy.”

How to evaluate culture

“We try to be very clear when recruiting about how our group members interact with each other,” says Cape Girardeau’s Foley. This includes expectations about how hard the group expects its surgeons to work, along with expectations regarding open communication and “camaraderie with other surgeons, and how we have developed a high-functioning team,” he says.

Kevin N. Bartow, M.D., the newest physician partner with Cape Girardeau Surgical Clinic, says that the group’s executive team meets every Monday morning to check out from the weekend and review patients’ statuses. Bartow had done a rotation with the surgical practice and was aware of its openness. He suggests that physician candidates ask plenty of questions when discussing opportunities with potential groups. “For example, do you have policies that outline benefits for all physicians? How is work distributed?” He also suggests inquiring about compensation for the next two to five years. Holt advises to also ask about details regarding how compensation is distributed and whether any component of compensation is based on production.

It may help to ask how physicians in a group practice assign new patients to physicians, along with how new physicians contribute to strategies and decision-making in a practice or hospital. Other considerations include consistency of policies and procedures and how they’re applied. Often, talking with the practice administrator as part of the process provides clues to communication, governance and decision-making.

Lee recommends that a potential hire come back after the initial interview and shadow the physicians for a day to see what the practice is like. “But even if you can spend an afternoon with someone” she says, it is helpful to get a feel for the culture.

At the very least, candidates should be sure to speak to as many physician peers as possible. “For hospitalists, make sure you meet other hospitalists and ask them questions,” Feuquay says. “Meet other subspecialists and ask them questions.” He says the hospital tour often gives potential hires a chance to see how others perceive the hospitalist group, which can be a selling point for applicants.

Throughout your interview, tour and site visit, observe communication and interactions. “Pay attention to the way the physicians interact with one another, with nurses, specialists and managers,” says Nordvedt. “How is everyone working together, and how do others achieve the work/life balance outside the hospital?”

Sometimes it is tough to identify signs of low morale, physicians who anger easily or hidden hierarchies, but the more people you talk with and the more time you can spend touring and visiting hospital or practice locations, the more likely you can spot signs of cultural fit. How employees treat patients, vendors or one another may provide clues to how organized, hectic or stressful the culture is on a typical day, and whether everyone buys into the mission and vision of the organization.

Owen J. Dahl, MBA, FACHE, of Owen Dahl Consulting in The Woodlands, Texas, says he advises asking for meeting minutes if possible, or at least to review a meeting agenda from group practices or medical staffs. “Notice if the agenda focuses solely on finances.” He says there may be nothing wrong with that, but if the first agenda item focuses on patient quality of care, that sends an altogether different message than if every agenda for the quarter focuses on finances. It’s up to the candidate to decide which type of message or value fits with his or her beliefs, styles and vision for this new opportunity.

Jonathon Foley MD

Finding candidates who support the group’s culture is key for Jonathon Foley, M.D., president of Missouri’s Cape Girardeau Surgical Clinic. “The work we do is too stressful to spend energy fighting the organization,” he says.

Feuquay recommends asking for a tour of the hospital and town. All candidates who visit his group have a tour of the Flagstaff area with a group member’s spouse, who is a real estate agent. Finally, remember to be observant not only throughout the planned activities, but during your entire site visit. So many clues to the potential employer’s culture are better ascertained through observation. As soon as you arrive, observe the feel of the waiting room and check-in or admissions area. Dahl suggests noting details such as whether notes and signs that inform patients about payment and policies are professional in appearance. If your tour takes you into clinical areas, observe nuances such as lighting, cleanliness and organization. Even the employee break room atmosphere might give a clue about the culture.

One of the best ways to assess cultural fit is to evaluate the intangible feelings you have when making the recruitment visit. Lee encourages physicians to go with their guts. “We try to make decisions based on finances and hours and such, but I think you also need to go a little bit with your gut and where you think you will have the best time,” Lee says. “You are going to be spending a lot of time at work, and you need to genuinely enjoy the folks you are working with.”

Teresa Odle is a frequent contributor to PracticeLink Magazine.

 

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Playing nice: how to handle your first negotiation (with grace)

Yes, you can negotiate your first contract. Follow these tips to make your experience a positive one.

By Teresa Odle | Fall 2015 | Feature Articles

 

Mario Espindola, M.D.

Mario Espindola, M.D., knew he wanted to practice at a federally qualified health center. Through professional conversations and gentle negotiations, both he and his employer found happy outcomes.

As Mario Espindola, M.D., neared the end of his residency in the University of California, San Francisco Fresno Family and Community Medicine program this spring, he began looking for his first practice opportunity. He knew where he and his wife wanted to live and that he preferred a federally qualified health center.

Espindola found just that at Hillside Health Center in Ukiah, California, but his work wasn’t over after he landed the job. He still had to negotiate his offer.

Kelly Kesey, the recruiter and training coordinator for Mendocino Community Health Clinic, Mendocino Coast Clinics and Long Valley Health Center in northern California, recruits health providers and executives for Hillside Health Center and a number of other locations. She says Espindola handled his negotiations exceptionally well.

“He knew that the practice wanted someone who was bilingual,” says Kesey. “So when it came to negotiations, he said, ‘I’m wondering if the agency strongly values that I’m bilingual and if that has a place in these negotiations.’” Espindola wasn’t pushy, but he paid attention and balanced his interests with the needs of the employer.

Espindola’s example shows physician contract negotiations don’t have to be a battle. Both he and Hillside Health Center ended up with happy outcomes. And that’s what negotiation is all about: making sure everyone comes out ahead.

Don’t fear negotiation

Amber Brake, chief executive officer of Physicians’ Negotiators LLC, says new physicians need to know how to negotiate. She believes the first contract builds a foundation for a physician’s career and that it’s important to begin on good terms. “About 60 percent take terms that are unfavorable,” says Brake. “And about 50 percent of physicians change jobs in the first two years.”

Some physicians hesitate to negotiate because they don’t want to come across as difficult, according to Ryan D. Mire, M.D., FACP, who practices at Heritage Medical Associates and serves as associate chief of medicine at Saint Thomas West Hospital in Nashville.

“There is a natural intimidation factor that exists with an early career physician who feels like they need the job and doesn’t want to get into a contentious relationship or conflict from the beginning of the relationship with the practice,” he explains. But Mire and other seasoned physicians know that negotiating terms is just part of the process.

Physician recruiters know this, too. As the regional director of physician recruiting for LifePoint Hospitals in Colorado, Utah and Nevada, Bruce M. Guyant, DASPR, has seen good and bad examples of negotiations in his 18 years of recruiting. He says that although some negotiations have wrinkles, LifePoint Health always wants physicians to feel good about the outcomes.

“I speak not only for myself, but all of my esteemed colleagues in the industry, when I say that I truly want a physician to be happy, contented and comfortable with the agreement that they sign with us,” says Guyant.

Another reason new physicians don’t negotiate is that their first salaries seem large compared to what they made as residents. Espindola, who served as chief resident at UCSF Fresno before joining Hillside Health Center, points out that new physicians are often making more money than they’ve ever made before. He says that when they talk to practices, they think: “‘I’m going to be working five days a week and getting paid two to three times more than in residency, and I’m getting great benefits. Why would I negotiate more?’”

But physicians who don’t negotiate may later find out they could have been earning more. Although most employment agreements must keep physicians within a set range, there can be wiggle room. Additionally, compensation varies from region to region and even practice to practice, says Espindola. He emphasizes that physicians have to find out what’s out there. The only way to negotiate is to know your own worth and the going rates.

Preparation is key

Rebecca Miller, M.D.

When negotiating, it’s helpful to look past the short term and consider what you want your work life to be several years in the future, recommends Rebecca Miller, M.D.

The easiest way to find out your worth is by thorough preparation. “It’s important for a physician to know what his or her fair market value is,” says Rebecca Blythe, DASPR, MBA, physician recruiting specialist for St. Vincent’s Health System in Birmingham, Alabama. She says a tool such as the Medical Group Management Association’s regional salary guide is a good resource. “A physician can also talk to other physicians in their specialty and to new hires,” Blythe adds. Consultants such as Brake can also help. Brake says, “We come in, take all of the different salary surveys and distill them down to what’s applicable and say, ‘Here’s what we think you’re worth.’”

In addition, it’s important for physicians to understand how a potential employer or practice determines compensation. Some base pay on productivity, while others use experience or specific skills to determine salary.

Knowing what matters most to an employer helps physicians gather the right data to estimate a fair starting point. “People respond to objective data,” says Brake. In fact, if another party doesn’t respect the data you present, it could be a red flag about future dealings.

Asking questions also eases you into the salary discussion. Rebecca W. Miller, M.D., who specializes in internal medicine and pediatrics for St. Vincent’s Family Care in Hoover, Alabama, says she was not comfortable negotiating her contract. “When you come to negotiations as a resident physician, you may not feel empowered,” she explains. Miller says questions help you start the conversation, establish a relationship and gather information. “I would recommend to ask a lot of questions and consider what you will want out of life not just one year, but many years into the future,” says Miller.

Know what you want

Salary is not the only item on the table. A financial package might include a sign-on or retention bonus, moving expenses and other perks. Physicians may be able to negotiate these amounts or adjust their payment schedule. For example, Espindola worked with the group to negotiate slight changes in his signing and retention bonuses.

Lifestyle factors are also important to many physicians today, says Miller. Schedules and vacation time might be negotiable depending on the practice. “This was not the case when I entered the workforce,” she says. Physicians who want additional family time should find out whether those terms are even on the table before negotiations go too far. And if an employer is willing to budge on lifestyle factors, a candidate might need to be more flexible about other terms.

Before negotiating, physicians should determine their priorities. Guyant recommends ranking contract terms from most to least important. “Successfully negotiating requires some preparation ahead of time,” says Guyant. “If you go into discussions and shoot from the hip, so to speak, then you will likely not have a favorable outcome.”

Guyant adds that physicians should try to understand an employer’s perspective. When a practice denies a request, it may be less about winning the negotiation and more about ensuring the practice’s viability. To stay in business, practices have to maintain a certain budget while providing a high level of care.

Fully understand your contract

Mire hired an attorney to help with contract interpretation. He advises new physicians to do the same, but to negotiate without an intermediary. “I would hire an employment agreement attorney for the legal understanding of the contract, but handle negotiations on your own,” he says. He believes this is more personal and less adversarial.

Blythe agrees. “A physician is his or her best representative,” she says. Attorneys help by reviewing contracts and making recommendations, but candidates shouldn’t assume their attorneys have the final word. Blythe has seen candidates propose long lists of contract changes from their attorneys even when “there may be just a few things that are negotiable.” Many established practices have standard phrasing and clauses that aren’t up for debate.

Similarly, Guyant cautions, “You are not obligated to make legal counsel’s gripe yours.” He says he’s found that “minor parts can become huge sticking points, and all of a sudden, you have a deal-breaker because the physician feels that there is a big issue, when it really is not big to them.”

It’s important to understand a contract and ask questions, not just nitpick about potentially unfair terms. Often, recruiters and mentors can help explain contract terms so candidates can make their own decisions. As Guyant says, “The contract is for you, and you must be happy with it.”

Once you’ve agreed on terms, nail down the details in your written contract. Play nice

After research comes negotiation. The same rules of professional courtesy apply here as with all other communication. Honesty and openness are important. And although candidates and employers should consider offers carefully, it doesn’t help either party to play waiting games. “Hillside Health Center took the time to review every counteroffer that I presented to them and get back to me in a timely manner,” Espindola says. “Kelly and Dr. (Thomas) Bertolli were very good about communicating,” he adds. Other practices made him wait longer and did not communicate as well.

Poor communication during a negotiation can be a warning sign. As Kesey points out, practices should want providers to feel valued and vice versa. An open, friendly negotiation process creates “an established relationship of trust and of hearing each other, like how to say ‘no.’” This sets the stage for open discussions in the future.

Blythe echoes this sentiment. “Be honest and aboveboard with everyone, and try to make it a win-win for all involved. Being comfortable with your relationship with your new employer is as important as anything you will negotiate in a contract,” she says.

Choose your battles

Negotiation always involves compromise, and sometimes a practice can’t meet a physician’s request. For example, some physicians try to negotiate paid time off with Mendocino Community Health Clinic, but Kesey says, “That’s just not negotiable with our agency.” However, she’s willing to work with candidates. She explains the practice’s policies to them, saying, “Here’s what we can and can’t negotiate. How can we make this work for you?”

According to Mire, some physicians are under the false impression that candidates can’t negotiate. “While there are times that there is a standard contract for a group, there is always a possibility that you negotiate some aspect of a contract, especially if the group has a high interest in you as a potential candidate,” Mire says. “I advise all physicians to ask for what they want. …But understand that it’s a negotiation. Pick your battles for those aspects that are most important to you, and realize that you have to compromise on some aspects.”

Each party should show respect for the other and be willing to address issues. “It’s important to approach it from a respectful point of view,” says Brake. “So neither party is negotiating from a zero-sum game. They aren’t trying to negotiate everything to their advantage and have the other party walk away with nothing.”

According to Guyant, conceding a little leaves both parties feeling good after the physician signs. “Often, to get a few things that you need or want from your practice arrangement, you need to be willing to give some concessions to the hospital or clinic for whom you are going to work,” he explains. Mire agrees. “I advise all physicians to ask for what they want but understand that it’s a negotiation and they may not get everything they ask for,” he says.

Espindola certainly didn’t get everything he asked for from Hillside Health Center, but he was welcomed and respected. Now he knows that it never hurts to ask. He says, “You want to make sure that you’re being adequately compensated and left with no doubt that you didn’t explore all your options.”

Teresa Odle is a frequent contributor to PracticeLink Magazine.

 

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How to comb through your contract like a lawyer

Legal jargon and complicated clauses make contracts hard to decipher. Take a fine-toothed comb to your contract to understand what exactly the opportunity entails.

By Marcia Layton Turner | Fall 2015 | Feature Articles

 

Bhuwan Lal Kayastha, M.D.

“An expert can provide information and guidance around subjects that we physicians are often unaware of,” says internist Bhuwan Lal Kayastha, M.D.

Yes! You got the job. The hard work is done, right? Not exactly. Now it’s time to nail down the specifics of your employment agreement. You’re probably most interested in negotiating your salary, but you shouldn’t overlook other contract terms. Fine-print details can make the difference between a dream job and daily drudgery.

Forty-six percent of physicians leave their first jobs once their contracts end, says Jon Appino, principal and founder of Contract Diagnostics just outside Kansas City, Missouri. This suggests that nearly half of new doctors aren’t satisfied with their first arrangement. After starting, they may find their contract terms aren’t all they hoped for.

Appino’s firm reviews physicians’ contracts to make sure they understand the details. “Our job is to educate physicians around what the contract says,” he explains.

Because specialists know the ins and outs of the industry, they can recognize missing clauses. And what’s left out usually causes more harm than what’s included.

Nothing can replace a lawyer’s advice, but here are a few ways to approach your contract from a legal perspective.

Salary is just a starting point

Salary or total compensation is often a physician’s biggest concern in contract negotiations, but it’s usually the least flexible term. Employers typically base salaries on annual compensation surveys, which report national, regional and state salary data. The Medical Group Management Association (MGMA) report is perhaps the most frequently cited, although several other surveys are available. Few hospitals or practices will pay a base salary above the MGMA median, and most initial offers are below that figure, says Jeff Hinds, MHA, president of Premier Physician Agency in Columbia, Missouri. His agency helps doctors find jobs, understand contracts and handle negotiations.

To assess a job offer, you need to compare your salary to the norm. Use MGMA data for your specialty and region to see how the offer stacks up. But don’t get salary tunnel vision. Other contract terms may be more negotiable and may affect your quality of life more. According to Hinds, you should pay attention to these key details:

Productivity compensation

Productivity bonuses probably won’t apply in your first year, says Hinds, but they may make a difference later on. Some contracts offer a base salary for two years and then use productivity thresholds to determine pay. Before you sign a contract, be sure you understand what factors determine your salary and bonuses.

Termination language

Hinds advises physicians to examine termination language carefully to make sure it’s fair and equal. Find out what circumstances can result in termination and what kind of warnings you’ll receive before you’re let go. You should also check state laws. Some states permit termination without cause—meaning an employer can let you go without stating a reason.

Notice and cure period

In addition to fair termination language, make sure your contract includes a notice and cure period clause. This clause requires your employer to notify you in writing of behavior you need to address and then give you time (usually 30 or 60 days) to correct it.

Restrictive covenant

Most health systems and private practices include non-compete clauses in their employment agreements. These determine how soon you can work for a competitor (defined by geographic proximity) after leaving your current employer. Some states do not enforce these clauses, but if your state does, be aware of highly restrictive non-compete terms.

“The time and distance needs to be reasonable,” says Hinds. Keep the time window of the non-compete clause as short as possible (one year is better than three), and understand where the clause applies. The radius is typically smaller in a major metro area than in a rural community, and it should be measured relative to your actual location. For example, if you practice in San Francisco and your health system also has offices in Fresno, the clause shouldn’t restrict you from working near the Fresno offices.

Malpractice coverage

Will your employer pay for your malpractice insurance? And if so, which kind? Two types of malpractice insurance exist, and the difference is important.

A claims-made policy only covers claims filed while that policy is in effect. An occurrence-based policy covers claims that occurred in your coverage period, even if they are filed while the policy is no longer active. Most practices opt for claims-made policies because they are cheaper. If your contract includes a claims-made policy, you need to purchase or negotiate a tail policy to cover claims filed after you leave, says Hinds.

Your contract probably includes many other sections, but don’t neglect these key clauses. Consider hiring an attorney or contract expert to review your agreement, and remember your ultimate goal: an arrangement that provides the lifestyle you want for yourself and your family.

Linette Rosario-Tejada, M.D.,

Linette Rosario-Tejada, M.D., felt successful in her negotiations because she was clear from the start about her priorities. “Know what you want and what you don’t want,” she says.

Creative ways to earn more

“Everyone gets so caught up by the big numbers [the salary], but I’ve found you can get more by nibbling on the fringes,” says Mark Livecchi, M.D., clinical chief of rehabilitation services at Erie County Medical Center in Buffalo, New York. “You can often get what you want in a way you didn’t think of.” If you can’t increase your paycheck, look for ways to reduce your expenses. For example, you might ask your employer to cover these costs:

  • Continuing medical education and travel expenses
  • Cell phone subsidy
  • Health and dental insurance
  • Disability insurance
  • Relocation expenses
  • Contributions to student loans after a certain number of years on the job

When your employer covers these expenses, you increase your take-home pay without increasing your salary. It’s best to ask for these provisions before your contract is finalized. After you sign with an employer, these perks are much harder to get.

Enlist a professional

An advisor can help you avoid contract pitfalls. Bhuwan Lal Kayastha, M.D., a hospitalist with Benefis Health System in Great Falls, Montana, says his advisor’s contract review and feedback was invaluable. “An expert can provide information and guidance around subjects that we physicians are often unaware of,” he says. “They help you understand key terms in your contract and help in reading between the lines.” Their insight can protect you from taking on unreasonable obligations.

Kayastha believes his advisor helped him get a better deal. He was unable to negotiate a higher base salary, but he did increase his signing bonus, and his employer paid 50 percent of his relocation expenses. And salary was only one of his priorities. Work hours, patient load, visa sponsorship and vacation also mattered to him. Negotiating those allowed him to achieve the lifestyle he wanted, not just earn more money.

Looking back, Kayastha believes an expert could also have helped with his contract negotiation. “During my first job, I was unsuccessful with negotiations, and all I could achieve was an increase in the signing bonus—the reason being I did not have access to compensation data that an expert could have provided me.”

Know your nonnegotiables

Linette Rosario-Tejada, M.D., a family medicine physician at St. Vincent’s MultiSpecialty Group in Bridgeport, Connecticut, did her own negotiating. She says she ended up with a happy outcome because she was clear from the get-go about her priorities. She advises physicians to “know what you want and what you don’t want.”

Since Rosario-Tejada is a citizen of the Dominican Republic, she needed visa sponsorship to stay in the U.S. She also wanted to stay in the New York tri-state area. The former was a requirement, the latter a preference. During her search, Rosario-Tejada says she was fortunate enough to find two hospitals that “gave me everything I wanted.” Since one was a couple hours south of the New York metro area, she declined that offer after finalizing the one she really wanted.

With the help of a contract advisor, she negotiated a few changes to her agreement, including more favorable visa language. She was also able to adjust the termination clause because the original language allowed for termination without cause. Her employer also paid her professional fees, medical licensing and board certification.

If you don’t ask, the answer’s always no

You have less leverage once you sign a contract, so now is the time to ask for whatever you want. Asking doesn’t guarantee you’ll get it, but not asking guarantees you won’t. Even so, many physicians hesitate to speak up. “A lot of physicians are generally not comfortable doing their own negotiation,” explains Appino. As a result, they “sometimes choose not to ask.”

Negotiate confidently

Based on his own experience, Kayastha offers this advice to fellow physicians:

1 Prioritize

Rank your personal and professional priorities before beginning negotiations. Choose your battles, and don’t blow small details out of proportion. Kayastha’s immigration status topped his list, but workload or vacation time may be more important to you.

2 Review, review, review

“Invest time in reviewing your contract, and have your contract reviewed by a professional,” he recommends. After signing, you can’t revise it, so make sure you understand the agreement before putting pen to paper.

3 Take your time

“Do not accept or decline an offer instantaneously,” he suggests. After you receive a formal offer, ask for time to review and consider it. Pausing allows you to fully understand your obligations.

4 Always ask

Don’t be shy about your wishes. “Those who ask are often successful in negotiations,” Kayastha says.

Make it a win-win

Appino reminds physicians that contract negotiation “is not a win/lose or an us/them. It’s a discussion, a conversation between two interested parties.” Both sides have the same goal: creating a positive employment relationship. The recruiter or human resource representative isn’t your enemy.

Throughout his career, Livecchi has been on both sides of the negotiating table. He reminds fellow physicians, “You can’t always be taking. You also have to give.” To get what you most want, you may need to concede on some other point. “Don’t be unreasonable,” he advises.

Since compensation is at the heart of most contracts, it can become a sticking point. If you insist on a base salary outside the MGMA range for your city or specialty, you may end up without a job. “You could price yourself out of the market by asking too much,” warns Livecchi.

About 5 to 7 percent of the time, physicians and employers don’t come to agreement, reports Appino, and physicians are more often the party to back out.

Walking away is much easier when you have a second offer you can accept if you turn down the first. It’s tougher if you’ve already turned down all of your other offers.

Ultimately, an employment contract is an agreement that you’ll provide physician services under certain terms for certain compensation. As you push for the maximum compensation, make sure you’re able to meet all of your employer’s needs as well.

Marcia Layton Turner is a frequent contributor to PracticeLink Magazine.

 

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The when, what and who of your site visit

When an employer is interested, chances are they’ll bring you in to interview in person. We help you navigate that visit like a pro

By Chris Hinz | Feature Articles | Summer 2015

 

Allan Sison, M.D., knew exactly what he wanted from his 2014 site visit to Texas Children’s Hospital and Baylor College of Medicine. As a pediatric hematologist/oncologist, he had already honed his leukemia research bona fides at Johns Hopkins University. So it was important to discover if Houston was a good fit for his flourishing bench scientist and clinician skills.

Although administrators had their own interview agenda—even asking him to do a “job talk” to evaluate his research achievements—Sison wanted assurances that Baylor would support his contributions and ambitions long-term.

“Since I was coming from a place that was very highly focused on laboratory and clinical research, I was interested in finding out how these institutions value their faculty,” he says. “Were the lab researchers as important as the clinical researchers, and were the researchers as important as the clinicians? That’s what I wanted to know.”

Whether you’re interviewing for your first or next opportunity, making the most of a site visit is critical. A face-to-face meeting allows you to assess the situation by what you see, hear and intuitively feel. Meeting decision-makers is your chance to nail the parameters and potential of the job while getting a feel for future co-workers too. Although the schedule will be tailored to your circumstances, knowing a few basics, what questions to ask and what concrete steps to take to learn about the community will help you find the right job in the right place.

As Sharee Selah, director of physician recruitment services for the University of Maryland Medical System, notes: “It’s like anything else you do. You have to be willing to put time and effort into it. You shouldn’t approach this any differently than you did in learning to practice medicine. That means putting in energy and resources before the visit to get results from it.”

When, What and Who

Although there’s no one-size-fits-all model for site visits, familiarizing yourself with three basic “W’s”—when, what and who—will help you prepare.

When does a visit take place?

Site visits occur either when administrators have an immediate position to fill or they’re intrigued enough with a candidate’s CV to meet and keep the person on their radar. Sometimes a face-to-face is the first time the two sides talk, but for the most part, a site visit follows a prescreening telephone or even Skype interview concerning the job and the person’s qualifications for and interest in it.

If you make the cut, you may participate in a follow-up phone interview with someone higher in the administrative or medical food chain. For instance, since Baylor’s position involved a three-year National Institutes of Health grant, Sison had to apply for funding. That meant several phone conversations with the division chief in addition to the screening interview prior to his visit.

What does the visit include?

A site visit is designed to integrate many different tasks in a relatively short, albeit intense, daylong or overnight stay. During that time, you’ll not only be navigating various interviews, but also exploring the medical facility, touring the community and attending a social event. Even though site visits follow a somewhat standard format, they’re still tailored to each candidate, depending on the specialty, job opening and even type and size of the organization. Meeting with stakeholders who may be key to your understanding of the practice—or your success working in it—are a crucial part of your day.

In addition to meeting a cross section of people who make the practice work, you may have to participate in other activities germane to the job. Because Sison’s potential position was 75 to 80 percent research, he had to deliver a talk during his two-day visit on progress in determining if blocking a molecule—called CXCR4—on the surface of leukemia cells from interacting with healthy bone marrow cells can make the malignant cells more sensitive to therapy.

Who should join you?

You’re the star of your site visit, but your spouse and/or children have important roles, too. Some recruiters prefer that candidates come alone so they have no distractions. But since family members are often the major reason physicians reject offers, it’s helpful to include your partner for his or her real-time impressions. It’s not universally the case with children, however. Although some organizations are amenable to everyone being present initially, administrators often prefer that you wait until there’s an offer at hand before including your whole family. As much as you love them, your children can create logistical challenges. That’s not to say that recruiters won’t adjust, however. For instance, when a recent candidate for a job at Chattanooga, Tennessee-based Erlanger Health System asked if he and his wife could bring their youngest child along, Lee Moran, director of physician recruitment, happily obliged. She resolved the only strategic issue—dinner with the partners—by scheduling it at a restaurant within walking distance of the hotel so his wife could leave if it got too long for their little girl. “Luckily for us it was a pediatric group,” says Moran. “It was probably a better situation to work around than if he were meeting with cardiologists or surgeons.”

Who foots the bill?

A potential employer should pick up the entire tab for your site visit. That usually includes airfare, hotel, meals and other incidentals such as a rental car, airport parking and even baggage fees. It doesn’t cover personal expenses, such as toiletries, sightseeing trips or the mini-bar. Even though most groups do the booking for their candidates, in some cases you have to pay upfront with reimbursement later. Whatever the plan, get it in writing.

Also, although your partner’s travel expenses should be included, make sure you understand the situation with children. Not all practices underwrite the entire family unless a candidate accepts the job and/or returns for a suggested second visit. But they all should be willing to pay whether or not an offer is extended or accepted.

Finally, keep in mind that this is a professional visit, so only submit reasonable, related expenses. You don’t want to shoot yourself in the foot like the candidate who tried to charge an employer for a six-pack of beer purchased in the middle of the night before his big interview—a move that brought into question the soundness of his decision-making abilities.

Getting answers

Formal face time with senior partners, administrators and others is a site visit’s main event. During your initial phone conversations, you likely answered screening questions to see if you had the training, skills and interest in the job. After returning home, you’ll probably have additional conversations to tie up loose ends. But this is your opportunity to dig deeply. Because there’s a lot at stake clinically, financially and emotionally, it’s important to steer the discussion toward topics that could make or break your success. The reassuring news is that anything important to you is fair game.

Selah suggests that your goal should be to fill three information-gathering buckets before the visit ends. The first includes questions related to any aspect of the job that affects your daily ability to see patients. The second focuses on inquiries about the culture or potential fit with other physicians, support staff and the greater medical community. The third concerns geography. Will the area meet your family’s social needs? “You need to come away with more than just information about the nuts and bolts of the job,” says Selah. “You want to see if it’s the right culture, the right team, the right infrastructure and the right place. Everything should align with your professional and personal priorities.”

So what should you explore? Although there are many plum areas, the following subjects are ripe for the picking:

Position

Why is there an opening and how long has the organization been recruiting? Given today’s physician demographics, it’s easy to assume that you’re filling a retiring colleague’s shoes when there may be other things afoot. You want to know if you’re part of a succession/expansion plan—or simply walking through a revolving door.

Dr. Mona Amini

Personal thank-you notes helped psychiatrist Mona Amini, M.D., MBA, stand out in an interview.  “If the opportunity is something that you really want, it shows that you took the time and effort because you really care,” she says.

Kelvin Shaw, M.D., learned from a spate of interviews how important it is to keep digging until you hear the full story. He nixed one small opportunity after getting the physician-owner to finally admit that she’d retain 51 percent control; he’d never be a full and equal partner. His persistence eventually landed more conducive buy-in arrangements in Dallas and then Houston, where he’s now part of Allergy & Asthma Associates, a 40-member allergist and ENT team. “You have to know structure upfront,” says Shaw. “It doesn’t do any good to work for several years and then realize, ‘Oh, I’m never going to be a full partner.’ Then you have to leave and start over again—or stay and be bitter.”

Clinical expectations

What will be required of you, and does it match your expectations? Be sure to get an accurate picture of day-to-day life. How many patients will you be seeing? How much time can you allot for each one? And what’s the competition? Knowing who’s out there is especially important if you’ll need referrals to build volume and stay busy.

Osteopathic family physician Julia McDonald, D.O., MPH, knew what she wanted her practice to look like. So when administrators at Maine Dartmouth Family Medicine Residency in Augusta invited her for a site visit, she targeted questions that would clarify whether or not the physician-faculty opening mirrored her requirements. By the time McDonald finished, she believed that she’d be a good faculty preceptor fit. Moreover, the private practice and clinical patient care roles were to her liking. “They didn’t provide 100 percent of what I was looking for, but since I’m new to medicine, I’m certainly open to different ways of doing things,” she says. “The fact that they were even considering things I was considering made me excited to work here.”

Practice dynamics

How collegial is the group? Since surveys repeatedly show that a poor cultural fit is the major reason people leave their jobs, focusing on the work environment should be front and center. Who makes decisions? How are disagreements handled? Who are potential mentors? Even though you can gauge dynamics by watching and listening, asking will fill in the blanks.

When Vanessa Wear, M.D., was interviewing for a diagnostic radiology position in 2010, it was important to her to know the parameters of the job, including the daily workload, call schedule and weekend coverage. So when interviewing at Chicago-based Wellington Radiology, a private-academic practice servicing two Advocate Health Care Center hospitals, she zeroed in on questions that would give her the best idea of what would be expected of her. Also, since culture was key, Wear was very interested in how happy her potential colleagues seemed in their jobs and how well everyone got along in the office. For instance, although many factors entered into her decision about Wellington as a great place to use her breast imaging expertise, it registered over lunch with co-workers that they seemed to enjoy one another and were genuinely interested in each other’s lives. “I think it’s very obvious if people are happy or not in their jobs,” Wear says. “Yes, everyone can fake it for a little bit, but people’s true feelings come out…whether it’s a frustrated eye roll during the interview or everyone having a great time at lunch.”

Structural support

Can you deliver quality care with the nurses, ancillary services and systems in place? It’s appropriate to ask about anything that could impact a flourishing practice. Do you have to share nurses? Does the group encourage advance practice providers? What bureaucratic hoops exist to alter equipment? You want evidence that the organization has both infrastructure and flexibility.

Wear says she didn’t ask too many questions about the radiology equipment during her interview. She just assumed any successful practice would have quality scanners necessary to diagnose patients and navigate their breast biopsies. But in retrospect, she’d be more pointed in her equipment inquiries, especially about the ability to make modifications. Fortunately, Wear had flexibility in changing some technology. Besides bringing new expertise to the practice, she benefited from the relatively small size of the group (20 physicians), which made it easier to accomplish her goals than it may be in a larger organization. “I was fortunate that everyone was OK with the changes that we made,” she says. “There was some hesitation, but they understood that I had specialized in breast imaging and knew what I was doing.”

Compensation

What will your package include? It’s important to learn how your salary and buy-in will be structured. What are bonuses based on? What’s the mix of payers? Be thorough in your inquiries, but don’t make financials your lead-in. “We all work for money,” says Craig Fowler, vice president of recruiting at Atlanta-based Pinnacle Health Group and president of the National Association of Physician Recruiters. “But you need to ask about compensation in the right way at the right time. You don’t want to be the person who obsesses about it. That sends the wrong message.”

Kegley Davis

Kisha Davis, M.D., interviewed for her first post-residency practice while nearing her due date. She recommends that young physicians ask clearly about any policies at a potential employer that could impact their personal choices, parenting or family life

Shaw entered the interview fray in 2003 eager to find an ideal allergy position either in Chicago, where he had completed fellowship training, or in Texas, his home turf. Since he needed to know that he’d have a patient base to support his practice, he asked how full his potential colleagues’ schedules were and how far into the future they were booked. Confident enough in the answers to accept a position in Dallas, Shaw used similar inquiries two years ago when relocating for a faster growing Houston opportunity. “If you’re fighting over the same pool of patients with 10 other physicians, you need to know that the pool will be big enough,” says Shaw. “Some people can come into a crowded situation and make something of it, but for others it may not be acceptable to grow slowly. So you have to figure out, ‘Is this is really a good situation?’”

Future and family

No one can predict the future, particularly with an ever-evolving health care system. Yet having a feel for the organization’s challenges and plans might help you minimize surprises. Also, because your personal and professional lives are bound to intersect, getting a handle on work/life balance is critical. What’s the call schedule really like? Will you be home for dinner? Is there time for a healthy family life? Check with the practice’s younger doctors to gauge their experience.

During her first job search in 2007, Kisha Davis, M.D., had an obvious reason to address a topic often tricky to navigate during a site visit. Because she was in the late stages of pregnancy, talking frankly about family for this family medicine graduate was very pertinent. She needed to know that the Maryland-based community health center’s administrators were open to a delayed start date. Delighted by the answer, Davis took the job, even though she eventually moved on to a White House fellowship before her current position as medical director of Gaithersburg, Maryland-based Casey Health Institute. She now urges young physicians to inquire about any policy that could impact their personal choices, parenting or family life. “When it gets to the point that you’re strongly considering a practice and a practice is strongly considering you,” she says, “it’s better for both sides if you ask, ‘How can you accommodate me?’”

The final lap

Once the heavy lifting is done, you’ll likely close off your visit with dinner. Even though social events are usually for decompressing, you can still learn about the company you’ll be keeping. One Connecticut gastroenterologist, for instance, was impressed when eight of 10 physicians in the practice he eventually joined showed up for a Monday evening meal. “It really spoke volumes about how much they prioritized bringing someone new into the practice.”

No matter how well everything goes, however, it’s unlikely that you’ll leave your site visit with an offer. You may have every indication that the group wants to pursue talks further, yet administrators rarely put an agreement on the table before the close of business that day. They’ll likely want to assemble input from all relevant parties first. “Our philosophy is that if we’re going to ask people to be involved in interviewing,” says Mike Krier, senior physician integration specialist for Milwaukee-based Aurora Health Care, “we better get their thoughts and feelings about a candidate to make a determination. That’s unlikely to occur before the candidate leaves.”

Because you also want to evaluate the opportunity, it’s to your advantage that other steps must occur. In fact, you may want a second visit to confirm your initial findings. Whether or not you anticipate another face-to-face, make sure you understand what happens next. You may be fortunate in that someone is assigned to walk you through the process. If not, don’t be afraid to get specific about timelines and variables that might affect your search. Also, if you perceive a great possibility, stay in touch.

McDonald didn’t have to wait long to know that her Augusta, Maine, primary care practice wanted her. During the site visit, administrators signaled their interest, even mentioning the pay structure. Within a week, she had an offer. Even though the scale was largely set in stone, the practice sweetened the pot by agreeing to loan repayment and a sign-on bonus. It was just enough to close the deal with a group that had been on McDonald’s radar since before training. “The culture just struck me as my tribe of people,” she says. “I really admire the physicians and staff. I love the way medicine is practiced and want to be a part of it. I can imagine being here for the rest of my career.”

As for Sison, he wasn’t anxious that he didn’t receive an immediate offer after either his first or second site visit since he was interviewing at two other institutions and assumed Baylor administrators were talking to other candidates too. He just kept in contact until the division chief made an official offer to join the institution’s academic hematology community. Sison accepted, confident that this position would offer the promotion potential that had eluded him in his prior job because of senior colleagues on the same career path. At Baylor he met physicians who arrived as fellows or young faculty and stayed long enough to be promoted. Sison’s takeaway? Leaders there valued promising researchers and made their progress a priority. “It proved to me that my development as a junior faculty member was important and that I would have a long-term future here.”

Chris Hinz is a frequent contributor to PracticeLink Magazine.

 

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